Accounts Payables Officer

Job Description

Responsibilities:

1. Ensuring three-way matching of payments i.e. matching purchase orders, goods / services receipt note and the supplier's invoice and maintenance of adequate records for the audit trail;
2. Ensuring that expenses claimed for, are legitimate business expenses and the recording of all the payments and respective expense entries in SAP on timely basis and reconciling the impact in ledger;
3. Disbursements on timely basis and ensuring that relevant SOP’s have been followed;
4. Preparation of payable aging and ensuring that payments are made in line with treasury policy;
5. Preparing and dissemination of actual spend reports to Business Unit heads;
6. Preparation of monthly bank and vendor reconciliations and closing of books of accounts;
7. Escalating with Head of Accounts Payable on any anomalies in spends;
8. Assisting in the development of scorecards, measurement tools and KPI’s;
9. Assisting in preparation of ad hoc reports, analysis and active participation in special projects;
10. Payables Ledger monitoring and resolutions, internal and external reporting under IFRS;
11. Preparation of judicious and well-structured reconciled data, including tax information and reporting, has been sent to reporting team and tax consultants on timely basis;
12. Meeting and coordination with vendors and respective teams, solving their queries based on SOP and maintaining proper documentation for retrieval of record;
13. Assisting in the management of internal and external audits – including special audits;
14. Preparation and uploading of cheques, payment batches on online payment portals;
15. Monitoring compliance to policy, process and regulations; and
16. Recommending improvements in payable and other relevant processes within defined internal controls by designing well understandable dashboards for presentation.

Requirements:
1. Proficient in Excel, building models and analytics;
2. Good knowledge of Income Tax, Sales Tax and Corporate Laws;
3. Prior experience of working in ERP environment, preferably SAP B1 will be a plus;
4. Excellent written and verbal communications;
5. Attention to detail and ability to work under pressure, detail oriented, proactive;
6. Experience with budgeting and forecasting;
7. Ability to work independently and part of a team;
8. Must have experience of processing high volumes of transactions.
9. Assessment of Fundamental Competencies (AFC) – ICAP +2 year of experience OR B.Com +3 years of experience OR BBA +3years of experience; and
10. Prior experience must be in a medium to large sized well known business organization – logistics industry is a plus.