Accountant, Accounts Payable

Job Description

The Accounts Payable Expert perform complex analysis, reconciliations and deliver reports; ensures control and efficiency of the AP processes by working closely with local AP team, P2P SSC Team and other SSC teams; provide business support to other departments or Finance teams; accountability and responsibility for records made in general ledgers during the month and end of it.

To support Payables, Controlling & Reporting Manager and AP TL ensuring the accuracy and integrity of all reported AP numbers

• Ensure and check accuracy of transactions in GL for the accounts in AP team’s responsibility
• Perform monthly reconciliation of the balances for the accounts assigned to AP team in Cadency Certification Tool
• Perform monthly analysis of the payables accounts in responsibility to verify trends  and to explain/find reasons for variances and make the necessary corrections based on procedures in place
• Monitor vendor’s balances and check with regularity the payment proposal containing the due invoices and ready for payment, report sent by SSC weekly

Ensure that any Internal Audit issue appeared on AP responsibilities is closed in due time.

To provide support, as appropriate, to the local functions in VF-RO

• To provide input to the various local functions on activities within their specific areas of responsibility that may have AP implications, such as new products, services and projects
• Provide details regarding invoices and payments to other departments and to vendors when is appropriate
• Perform monthly analysis of the expense accounts in his responsibilities to uncover the reason of fluctuations
• Oversee monthly reconciliation for the accounts assigned in the responsibility area and accordingly with the established procedures
• Produce and deliver reports as assigned by AP TL or required by business or other teams in Finance

Monthly computation, analyse, calculation of accruals for non-PO services or PO services based on the input received from representative department together with the formal approval from managers/directors

• Prepare the computation of the prepayments both in SAP and Oracle application
• Maintain the financial data accuracy of S16 accounting principles
• Builds a strong working relationship with internal departments and also with external parties
• Provide support for the interim and annual audit process
• Identify all the material risks and opportunities in area of responsibilities, report them immediately and address them accordingly

Maintain a pro-active relationship with FSSC colleagues as to ensure that they are performing properly the activities.

Provide support Payables, Controlling & Reporting Manager and AP TL in ensuring an efficient and controlled P2P process

• Perform all necessary actions during the month in order to ensure that P2P KPIs are met
• Support for the P2P SSC teams performing activities for local market 
• Periodically review and adjust the existing controls as to reflect the new lines of business
• Propose new checks/solutions regarding improving controls/productivity of P2P processes

Supports Payables, Controlling & Reporting Manager and AP TL in documenting processes and related controls (L5 documents for P2P area and especially for activities migrated to P2P SSC teams)

Performance monitoring & Group interaction

• Supports Fin Reporting Manager and TL AP team in ensuring quality, consistency, relevance and timeliness of reports in terms of manual accruals posted, vendor’s balance and payments.
• Monitors, reports and proactively set up plans to achieve KPIs such as League Table KPIs (those ones with impact in AP area)
• Develop a strong partnership with FSSC and play an active role in driving effectiveness for remotely performed P2P activities

Maintain a pro-active relationship with P2P SSC and Payments SSC, seek advice and contribute to the process flow improvements and especially to Simplicity and Standardisation

• Reports containing payables analysis
• Status of balance for different vendors
• Monthly reconciliations in Cadency Certification Tool
• Computation models, other reports during month end closing period
• Updated procedures of activities in responsibilities once changes appear
• Any other reports asked by business or other teams from Finance

Education – University Degree, Finance (mandatory)

• Other training courses and certificates (such as ACCA, CIMA) represent a plus
• Experience of dealing with managerial level across a multitude of disciplines
• Excellent written and presentation skills. Able to communicate finance issues to non-finance specialists and management
• 2-3 years’ experience in Finance Accounting & Controlling roles
•  Excellent English skills on speaking and writing
• Accounting skills
• Computer skills (SAP and Oracle represent a plus)
• Spirit of initiative, always seeking of the best methods to achieve the objectives
• Prioritize tasks, analytic
• Open attitude, express opinion, flexible to changes
• Team spirit
• Customer focused and services provided at high level