Accounts Payable - Finance Officer

Recruiter
Sheffield Teaching Hospitals NHS Foundation Trust
Location
Sheffield, South Yorkshire, United Kingdom, United Kingdom
Salary
Competitive salary
Posted
17 Sep 2021
Closes
21 Sep 2021
Ref
34459261770
Sector
Healthcare
Experience level
Part qualified
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Job overview

An exciting opportunity has arisen for an Accountancy Assistant to join the Accounts Payable Team at Sheffield Teaching Hospitals NHS Foundation Trust.

We are looking for applications from enthusiastic individuals to work as a member of the Accounts Payable Department. The post holder will work as a member of a team responsible for ensuring that invoices are processed promptly and accurately in accordance with the Trust's Standing Financial Instructions. They will ensure compliance with internal procedures and statutory obligations. Where appropriate they will liaise with other members of the Finance Directorate, and with specific employees of the Trust, to ensure that any relevant input VAT is correctly identified, calculated, and dealt with correctly within the Accounts Payable System. They will help in resolving discrepancies relating to suppliers' invoices, statements, and orders, involving liaison with Suppliers, Procurement and Directorate Managers.

Main duties of the job

JOB PURPOSE
  • To work as a member of the Accounts Payable function of the Trust to ensure that suppliers' invoices and credit notes are processed promptly and accurately in accordance with the Trusts' Standing Financial Instructions.
  • To ensure compliance with internal procedures and the statutory obligations of the Late Payment of Commercial Debt (1998) Interest Act.


Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

This vacancy is advertised on a fixed term contract basis for a period of 12 months due to the post being recruited as part of a limited term project within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the project's implementation and the timescales associated with this.

Please also note any secondment must first be agreed with your current line manager.

Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.

MAIN DUTIES AND RESPONSIBILITIES
  • Checking Suppliers' purchase order invoices and credit notes, against order documentation, and processing in a prompt manner in accordance with the Trusts Standing Financial Instructions, internal procedures, and the Late Payment of Commercial Debt (1998) Interest Act.
  • Checking that invoices and credit notes (non-purchase order) are properly authorised before registering and processing for payment on the Accounts Payable system, ensuring that all relevant fields are completed, and that input errors are identified and corrected.
  • Where appropriate, to liaise with the Taxation Manager, other members of the Finance Directorate, and with specific employees of the Trust, to ensure that any relevant input VAT is correctly identified, calculated, and dealt with correctly within the Accounts Payable System.
  • Resolving discrepancies relating to suppliers' invoices, statements, and orders, involving liaison with Suppliers, the Procurement Department and Directorate Managers. Routine statement investigation and review of overdue balances. Sending out remittances and any attachments when required. Dealing with revocations of cheques with the Government Banking Service.
  • To assist in the regular monitoring, review and investigation of statements from other NHS organizations, and to reconcile these to Accounts Payable records as part of the quarterly Inter-Authority Balance Agreement process.
  • To work with all members of the Accounts Payable Department to contribute to the effectiveness of Accounts Payable Modules in ensuring that potential for improvements are identified and referred to the appropriate Officer.
  • To ensure that policies and procedures are followed in accordance with Internal and External Audit recommendations, and to highlight any areas of weakness or concern.
  • In conjunction with the Finance Directorate's secretarial support, ensuring that all relevant documentation is received in a timely manner in the Accounts Payable Department to allow prompt and efficient registration and processing.
  • Scanning information and source documents in accordance with Finance Directorate procedures, ensuring that stored material is in good condition and readily retrievable to resolve any queries that may arise.
    Monitoring and reviewing own activities to optimise the use of resources. Ensuring that activities across the Accounts Payable, Goods Receipting and Procurement teams are completed in a professional manner, within agreed timetables, and following best practice and procedure, to enable the Trust to meet its budgetary and statutory financial reporting duties.
  • Maintaining effective working relationships with other individuals of Finance and Procurement Departments to deliver a professional service focused on high levels of customer satisfaction, achieving agreed goals and objectives within monthly and annual Financial Reporting deadlines.
  • Developing the skills and competencies of self through training and development activities and ensuring that progress is maintained and that future needs are identified and actioned.

Person specification

Qualifications
Essential criteria
  • Minimum of 5 GCSEs including Maths and English (or equivalent) and 2 A Levels


Desirable criteria
  • Honours Degree
  • CCAB part qualified or studying
  • AAT qualified or studying
  • European Computer Driving Licence (or equivalent)


Experience
Essential criteria
  • Or - Experience of working in a relevant financial environment.
  • Demonstrably good IT skills including Excel Advanced level as regular user.
  • Experience of finance department procedures including processing of invoices.
  • Experience of data input


Desirable criteria
  • Additional years experience of working in a relevant financial environment
  • NHS Finance experience.
  • Access database skills


Skills
Essential criteria
  • High degree of numeracy
  • Verbal reasoning
  • Concentration skills to undertake complex and involved analysis
  • Ability to meet deadlines
  • Self motivation.
  • Ability to work under own initiative.
  • Meticulous.
  • Conscientious.
  • Flexible and adaptable - able to manage competing and changing workloads.
  • Interpersonal skills to communicate with external bodies.
  • Positive Team Player


Desirable criteria
  • Ability to question and learn quickly.
  • Effective organisational and planning skills.


After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to Sheffield Teaching Hospitals NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

Documents to download
  • JD & PS ( PDF , 245.8 KB )
  • Candidate Application Best Practice Guide - please read before completing your application ( PDF , 236.3 KB )
  • Information for Applicants on the Trust & Selection Process ( PDF , 763.8 KB )
  • Getting to Work at Sheffield Teaching Hospitals ( PDF , 501.0 KB )
  • Candidates with Disabilities Useful Contacts ( PDF , 113.1 KB )
  • Applicants - How We Use Your Information ( PDF , 181.0 KB )
  • Policy Statement on the Recruitment of Ex-Offenders ( PDF , 124.0 KB )
  • EU settlement scheme - Important Information leaflet (2020) ( PDF , 270.1 KB )

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