Finance Manager

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Job overview

The overarching aim of this role is to provide financial direction and guidance to the Medicine and Pharmacy Services Clinical Care Group and ensure rigorous financial control is implemented and maintained. He/she will promote the highest standards of financial management and governance.

The post holder will be a vital and integral member of the Executive Management Team in MAPS. They will provide strategic financial and business planning advice to these teams. The post holder operates as
part of the core Care Group teams, working closely with the Operations Director (as the Accountable Officer) and Nurse Director and contributing to, and influencing major strategic and operational decisions.

Main duties of the job

Planning & Monitoring: Preparation of the annual Financial Plan for relevant Directorates and for monthly financial monitoring information to both the Directorate and the Trust Executive Group, identifying where corrective action is required and advising on implementation.

Financial Performance Management: Provide financial reports and forecasts, including the development of performance management techniques to support clinicians and managers.

Strategy: Influence the 3 year strategic plans and the operational processes, practices and policies within the Care Group and Corporate Directorate to optimise performance and efficiency.

Commissioning: Where relevant, support the Trust negotiating teams dealing with regional and national commissioning bodies and clinical networks for specialised services. This will also include, negotiating sub-contracting arrangements with other local NHS and non-NHS providers.

Service Line Reporting (SLR) and Patient Level Costing (PLiCS): Play a key role in developing costing systems, processes and information within their Directorates and in ensuring that Service Line Reporting/Patient Level Costing information is understood by clinicians and managers and used to improve financial and service performance.

Policy & Service Development: Provide financial advice on service and operational issues to inform decision-making by Directorate Management Teams and Care Group Management Team, Business Planning Team and the Trust Executive Group.

Working for our organisation

The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff including generous annual leave, excellent NHS pension, flexible benefits, and the opportunity to work remotely as part of a hybrid working arrangement. Other benefits include commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.

• To provide financial advice and information to a Care Group in order they meet the targets set by the Board of Directors, particularly those relating to containing expenditure within budget and meeting patient activity targets from available resources, in order to deliver an efficient and cost effective service.

• To produce financial monitoring information to a strict monthly timetable for the relevant directorates. This includes budget reports for Directors and managers and a formal finance report for the Directorate management team and Trust Executive Group which takes account of the Directorate financial position in terms of both expenditure and income variations (in relation to performance against patient activity targets).

• To work with Directorate Management teams to take action to address in-year and underlying deficits and plan for the challenges presented by NHS efficiency targets in future years.

• To work with Directorate Management teams to develop Efficiency Programmes. To provide challenge and rigour as part of this process to ensure that programmes are robust and deliverable to timescale. To ensure savings achieved are monitored and accurately reported to TEG and Board of Directors

• To maintain a staffing establishment control system for each Directorate and be responsible for co-authorising all Vacancy Requests to Recruit prior to submission to the Care Group Vacancy Control Panel

• To work in conjunction with the Care Group and Directorate Management Teams, and take responsibility for the financial aspects in relation to contracts, capacity planning and the development of clinical services, which will be set in the context of the strategic plans of each Directorate. In particular to complete the financial aspects of 'Any Qualified Provider' tender submissions and local clinical service redesign. Also, to be responsible for fully briefing senior colleagues both within the Finance Department and the Directorates regarding the anticipated costs and income streams resulting from agreements reached with Commissioners.

• In relation to the Care Group, to provide advice on the financial aspects of all developments and changes in the provision of clinical services in the context of the National Payment System framework and locally determined contracting arrangements. To take account of the Trust's internal income allocation policy in order to assess affordability and maximise the financial benefit for the Trust. To understand the complexities of the Trust Internal Financial Flows (TIFF) system, including further analysis and reconciling to the activity position. In particular to translate this information into more user-friendly format for explanation to Directorate Management Teams.

• To monitor the financial performance of the Directorates and, in conjunction with Directorate Management Team colleagues, instigate the necessary corrective action to ensure that targets are achieved. Also, as part of the Directorate Management Team to prepare Financial Recovery Plans and participate in performance review and accountability meetings with the Chief Executive and Trust Executive Group.

• As key member of the Directorate Management Teams, to participate in all relevant multi-disciplinary decision making, with particular regard to Business Planning and Contracting. This will include responsibility, in conjunction with the Operations Director, for the preparation and submission of robust cost pressure, service development and patient activity funding bids, including contribution to the presentation at the Trust's Business Planning Team.

• To be responsible for the production of the annual Financial Plan and forecast outturn projections of each Directorate within the care group. The Directorate Plans, which will be framed within the approved Business Plans, will be submitted so as to meet all targets in the Performance Management Framework set by the Board of Directors and/or Director of Finance. Also to be responsible for managing the annual budget setting process, to be approved by the Group and Directorate Teams, to reflect the Financial Plan approved by the Board. This will include reviewing and setting budgets in line with the financial policies, activity/service plans, efficiency targets, etc.

• To be responsible for the inclusion of all relevant revenue financial information within every Capital Business Case. In particular to project the income, revenue expenditure and savings flows over the lifetime of the project. To contribute to the presentation for approval of Business Cases at the Trust's Capital Investment Team.

To be actively involved in providing, developing and using accurate costing information to include:

Investigating adverse variances in order to assist the development of Directorate plans to improve the Service Line Reporting/Reference Cost position.

Ensuring that Service Line Reporting/Patient Level Costing information is understood by clinicians and managers and used to improve financial and service performance.

Participate in the production of Reference Costs.

To manage the financial input into benchmarking exercises and reviewing and understanding the output to ensure that Group and Directorate plans are robust.

• To be responsible for the Directorate financial input to the complex and rapidly changing Research & Development portfolio. To lead the financial input into the Academic Directorate initiative where relevant

• To provide financial advice and guidance and review value for money assessment to Supplies department for procurement exercises

• To provide advice on all financial responsibilities delegated to the Directorates, including Charitable Funds, Research Grants and Agency Accounts within the policies and procedures agreed by the Trust. Act as authorised signatory and facilitate the processing of receipts and payments.

• To ensure that the Trust's best financial interests are secured in partnership arrangements with private sector organisations for the provision of Clinical services, including contracted out and managed equipment services

• To be responsible for the provision of education and training on financial issues to non-finance managers within the Care Group

• To be responsible for priority setting, both personally and for support staff within an environment of a large number of competing and conflicting demands. Be responsive to urgent and unpredictable requests for high level financial assistance and advice.

• To actively manage Finance support staff in order that the financial information and advice supplied to their nominated Directorates is provided in an accurate, relevant and timely manner.

• As a professionally qualified accountant, to keep up to date with all NHS Finance developments and fulfil mandatory "Continuing Professional Development" (CPD) requirements of the relevant professional body.

Person specification

Qualifications
Essential criteria

• CCAB or CIMA Qualified

Desirable criteria

• Honours degree
• Relevant Postgraduate Qualification

Experience
Essential criteria

• Demonstrable relevant post qualification experience
• Demonstrable experience in Financial Management of large departments or Directorates within a large organisation
• Demonstrable experience in leading the implementation of Financial Management arrangements in complex organisations
• Working Knowledge of finance and accounting practices, procedures and policies particularly pertinent to the NHS
• Experience of financial systems and in particular demonstrably good IT skills including Advanced Excel skills and Budgeting software

Desirable criteria

• NHS Finance in an Acute Hospital
• Experience of Integrated ledger systems

Further Training
Essential criteria

• Evidence of CPD

Special Skills/Aptitudes
Essential criteria

• High degree of numeracy
• Understanding and interpretation skills necessary to perform technical expert adviser role
• Good communication skills
• Verbal reasoning
• Skills to undertake highly complex and involved analysis producing results that may have material consequences for the Organisation
• Ability to meet deadlines through effective organisational and planning skills.
• Ability to work under own initiative.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to Sheffield Teaching Hospitals NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

Applicant requirements

You must have appropriate UK professional registration.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Job Description - Finance Manager ( PDF , 150.6 KB )
• Person Spec - Finance Manager ( PDF , 98.6 KB )
• Candidate Application Best Practice Guide - please read before completing your application ( PDF , 236.3 KB )
• Information for Applicants on the Trust & Selection Process ( PDF , 763.8 KB )
• Getting to Work at Sheffield Teaching Hospitals ( PDF , 501.0 KB )
• Candidates with Disabilities Useful Contacts ( PDF , 113.1 KB )
• Applicants - How We Use Your Information ( PDF , 181.0 KB )
• Policy Statement on the Recruitment of Ex-Offenders ( PDF , 124.0 KB )
• EU settlement scheme - Important Information leaflet (2020) ( PDF , 270.1 KB )