Team Specialist, Inter Company Reconciliation

Location
Kuala Lumpur, Malaysia
Salary
Competitive compensation plus comprehensive benefits
Posted
10 Sep 2021
Closes
05 Oct 2021
Ref
EN_MY_40284
Approved employers
Approved employer
Contract type
Permanent
Hours
Full time
Experience level
Qualified accountant

We are a leading chemical company, with the best teams developing intelligent solutions for our customers and for a sustainable future. Our success as a company relies on the engagement of our employees. We encourage our employees to develop their strengths, and we recognize their achievements. For you, this means a wide variety of job roles, and exciting opportunities for learning and career development.

Description

Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?

Do you want an open, supportive, and caring working environment?

Do you view your development needs seriously as we do?

If YES, then take your career to the #NextLevel with BASF !

Objectives of the Position

  • Organization of own service delivery unit, team's work planning, backup arrangement to ensure service are delivered in accordance with established processes and work procedures.
  • 60% ‐ team management (consult team members on tasks assigned; Jour Fixes, portfolio assignment and ensure back‐up schedule).

20% ‐ Daily business (back‐up) ‐ jumping tasks due to unplanned leaves (Sick/ emergency leave and when regular back‐up plan does not work).

10% ‐ Process improvements (standardization & harmonization, simplifications, best practices and quick win).

5% ‐ Knowledge Facilitator (ensure comprehensive knowledge transfer, buddy system, functional trainings, collaborate with KC)

5% ‐ First escalation layer for business partners.

  • Guide and develop team's knowledge to meet expected service standards through structured job training.
  • Lead issue resolutions and act as advisory of own service delivery topic together with local business partners, internal stakeholders, global counterparts.
  • Act as the first escalation point in daily operational issues/queries within own's unit. Escalate as and when issues required extra and special attention.
  • Identify area for process optimization and harmonization of own profile assigned and aligned with other team specialists.
  • Ensure team’s operational processes and procedures in full compliance with BASF requirements, Financial Reporting Compliance (FRC), local legal and statutory requirements.
  • Ensure service delivery meet targets defined in service level agreement and KPIs for process efficiency, effectiveness and quality control.
  • Support Team Lead in employee development and talent identification.

Main Tasks

  • Generate monthly Inter‐Company reports or analysis in accordance with the local company and BASF Group requirements e.g. Month End Group balances report, Top 20 report.
  • Perform full review and approve Month End Local Adjustment proposed by Analyst.
  • Perform full review and approve Intercompany Group Adjustment proposed by Analyst in Adrian Portal.
  • Monitor Remuneration List (RL) to ensure commission posting is complete before related modules closure at month end.
  • Review and ensure accuracy on Settlement Request posting.
  • Monitor and ensure escalation is performed for recurring IC difference and matured payables not settled from Inter‐Companies.
  • Update team and implement changes of global/regional guidelines, policies, procedures and systems.

Planning and Controlling:

  • Support to manage costs within budgeted expenditures and guidelines.

Resource Management:

  • Allocate resources and responsibilities across team members in own profile to deliver business result.
  • Hold regular team meetings, staff briefing sessions and individual reviews to ensure group and/or individual’s issues are recognized and resolved in a timely and orderly manner in the context of new process and project.
  • Continuously guide, develop and motivate team to meet service standards expected through structured training and on the job coaching thereby achieving the expected delivery service quality

Project

  • Allocate resources and responsibilities for projects to Snr. Analysts in the team to deliver project milestone.
  • Regular catch‐up for update and input on project development and issues with Experts and Snr. Analysts.

Quality and Continuous Improvement

  • Identify, recommend and implement continuous improvement opportunities in quality and efficiency to support smooth implementation.
  • Prepare and review training materials and conduct functional trainings when required with the coordination by Knowledge Coordinator.
  • Assist to coordinate, monitor and compile Key Performance Indicators (KPI) to improve productivity within own team and conduct relevant benchmarking exercise accordingly.
  • Ensure all work documentation and work processes are updated and met with Internal Control requirements.

Resource Management

  • Allocate resources and responsibilities across team members in own profile to deliver business result.
  • Hold regular team meetings, staff briefing sessions and individual reviews to ensure group and/or individual’s issues are recognized and resolved in a timely and orderly manner in the context of new process and project.
  • Continuously guide, develop and motivate team to meet service standards expected through structured training and on the job coaching thereby achieving the expected delivery service quality

Others

  • Support the implementation of Business Continuity Plan (BCP) through resource planning, backup and communication.
  • Such other tasks as BSSCKL management and changing business environment may require to be performed.

Leadership, Cooperation & Supervision

  • Provide professional guidance, coaching and support to the team members within own team.
  • Delegates work and assign tasks to others in the team.
  • Supports Manager in day to day supervisory tasks of the team.
  • Assume Manager’s role during his/her absence.
  • Supervise a team of 8‐13 people.

Planning and Controlling

  • Support to manage costs within budgeted expenditures and guidelines.

Professional guidance/ multiple reporting lines:

  • Provide guidance, coaching and support to the team members of Inter‐Company Reconciliation team.

Frequent cooperation within BASF Group

  • GFT, local company, business units and the other shared service centers.
  • Senior Managers, Managers, Analysts and peers across functions and within the organization.
  • Work closely with various stakeholders i.e. external auditors or consultants.

Frequent cooperation outside BASF Group

  • Work closely with various stakeholders.

Degree of Supervision requirement

  • Ability in working independently with high responsibility and self‐motivation

Requirements

Education

  • University Degree in Accounting, Finance, Economics or Business Administration.
  • Preferably a member or eligible for admission to Malaysian Institute of Accountants or other Professional Accounting bodies (CIMA, ACCA, CFA).

Working Experience

  • More than 5 years’ experience in Finance and Accounting including 1 ‐ 2 years of experience in supervising a team.

Technical & Professional Knowledge

  • Knowledge and understanding of accounts receivable, account payable, treasury and other accounting functions.
  • Knowledge and experience of MS office tools.
  • Proficiency in English and other language required with good communication skill.
  • Knowledge of SAP system is an added advantage but not mandatory.
  • External experience in a shared service, Multinational Company or Public listed company will be preferable.
  • Knowledge of Robotic Automation is an added advantage but not mandatory.

Desired

  • External experience in a shared service or business process outsourcing engagement will be an added advantage.
  • Experience working in a MNC or Malaysian Public listed company

BASF regional service hub has been established since 2005 in Kuala Lumpur. The regional service hub has approximately 700 employees and growing. Focused on being a competency and digitalization driven hub, it also provides quality functional and know-how services in the areas of finance, controlling, human resources, real estate and facilities management, communications, environmental, health and safety, procurement, import-export order management, and information services to BASF companies and affiliates in the Asia Pacific region. BASF also has two other regional hubs located in Berlin, Germany, and Montevideo, Uruguay that cover the Europe and Americas regions.

At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility. More than 110,000 employees in the BASF Group contribute to the success of our customers in nearly all sectors and almost every country in the world. Our portfolio is organized into six segments: Chemicals, Materials, Industrial Solutions, Surface Technologies, Nutrition & Care and Agricultural Solutions. BASF generated sales of €59 billion in 2020.

For further information, and to apply, please visit our website via the “Apply” button below.

Candidates must be resident in Malaysia, or have the right to work in Malaysia. 

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