Law Firm Bookkeeper - Financial Administrator

Recruiter
WizeHire
Location
Calgary, Alberta, Canada
Salary
USD 50,000.00 - 80,000.00 per year
Posted
19 Aug 2021
Closes
17 Sep 2021
Ref
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Job role
Bookkeeper
Sector
Legal
Calgary Law

We are a dynamic, progressive boutique law firm. We focus on teamwork, collegiality, and celebrations of success in the workplace. We offer an engaging and fast-paced atmosphere with opportunities for mentorship, skills development, and advancement. We work with corporations and individuals from around the world to assist them with their legal needs. The legal work we do transforms lives.

Our ideal candidate must have at least 5 -7 years of law firm office management experience, deal with confidential information in a professional manner and be trustworthy. We are looking for a top-performing Law Firm Bookkeeper Financial Administrator!

You have:

  • Outstanding organizational and calendar scheduling skills
  • Bookkeeping credentials and experience
  • Excellent technology skills and ability to learn new technology and processes quickly
  • Superior communication skills both verbal and written
  • Strong writing and client management skills
  • A track record of accurate detailed work product
  • Financial and bookkeeping experience is needed
  • Maturity and professionalism
  • An energetic and enthusiastic personality
  • A great attitude and are focused on team success
  • The ability to multi-task and work under pressure and to remain calm and focused
  • The desire to develop new skills and put them to practice every day
  • An optimistic get-it-done approach to challenges
  • Proficiency in Word, Outlook, PowerPoint, Excel, and Quickbooks
  • Experience working with CLIO Manage and QuickBooks Online is required
  • Someone who sees this opportunity as a calling and a profession - not just a job
  • Must have integrity and outstanding character


Compensation includes benefits and training opportunities.

Responsibilities

  • Facilitate the day to day operations of the law firm and oversee and manage operations
  • Implement and maintain procedures/office administrative systems
  • Manage the firm and the staff


Human Resources

  • Supervision of administrative staff and manage support staff scheduling
  • Maintain staff records for vacation, sick time, overtime, leaves, etc.
  • Update employee, staff employment, and procedures manuals and facilitate the implementation of the same
  • Assist with the recruitment, interviewing, hiring, firing, reviews, benefits, on and offboarding
  • Assist with employee retention sustaining an open and honest culture where stated and implied needs are addressed and resolved
  • Planning team-building or appreciation events for staff and client functions


Financial Management

  • Day to day accounting management
  • Supervision of bookkeeping staff
  • Law Society compliance
  • Ensure billing, accounts, and collections are attended to in a timely manner
  • Assuring firm and client payables are processed and receivables collected
  • Managing petty cash reconciliations
  • Weekly and Monthly reporting - AR, AP, Trust reports and WIP
  • Review cash flow report weekly with managing lawyer
  • Prepare Daily Transaction Reports to send to Bookkeeper
  • Manage G/Ls for firm credit cards and review before sending to Bookkeepers
  • Review monthly firm financial reports and discuss with managing lawyer
  • Run Payroll for firm and manage benefits with benefits administrator
  • Review Key Performance Indicators for all staff to ensure optimum performance


Facilities Management

  • Coordinate with the landlord regarding leased premises, organize the setup of an office (renovations, designs, and moves), and work with contractors, janitorial, and moving companies
  • Work with suppliers regarding purchase or lease of office equipment and maintenance and service contracts
  • Purchase and maintain office furniture and fixtures, ordering stationery supplies, toner products, kitchen supplies
  • Liaise with suppliers and vendors for such items as document management and destruction, janitorial and cleaning services, and building maintenance
  • Maintain and implement disaster-preparedness plan to minimize loss of information and disruption of client services


Training and Education

  • Maintain memberships of lawyers to various organizations
  • Registration of staff and lawyer's participation in continuing education
  • Work with firm business coach to complete procedures, policies, and office systems


Information Technology

  • Working in-house or with outsourced experts to purchase, lease, and maintain computers, programs, servers, off-site backups, cell phones, and all other equipment required for the efficient operation of the firm
  • Schedule service and upgrades to equipment and programs
  • Deal with any crisis that may arise including power outage, corrupt programs
  • Train staff and lawyers on the equipment and programs


Qualifications

  • Demonstrate excellent organizational, time management, and problem-solving abilities
  • Demonstrate superior oral and written communication skills
  • Demonstrate keen attention to detail, with an ability to effectively manage constraints and competing priorities
  • Demonstrate the ability to complete multiple tasks on initiatives of varying complexity
  • Demonstrate the ability to take on new challenges and develop skills
  • Ability to work cooperatively in a supportive team atmosphere
  • Proficiency in Word, Outlook, PowerPoint, and Excel
  • Experience with QuickBooks accounting software and Clio is preferred
  • Some Bookkeeping experience and payroll experience is preferred
  • Working independently while reporting directly to managing lawyer
  • Understanding how to prioritize


Requirements

  • Demonstrate excellent organizational, time management, and problem-solving abilities
  • Demonstrate superior oral and written communication skills
  • Demonstrate keen attention to detail, with an ability to effectively manage constraints and competing priorities
  • Demonstrate the ability to complete multiple tasks on initiatives of varying complexity
  • Demonstrate the ability to take on new challenges and develop skills
  • Ability to work cooperatively in a supportive team atmosphere
  • Proficiency in Word, Outlook, PowerPoint, and Excel
  • Experience with QuickBooks accounting software and Clio Manage is required
  • Some Bookkeeping experience and payroll experience is preferred
  • Working independently while reporting directly to managing lawyer
  • Outstanding organizational and calendar scheduling skills
  • Superior communication skills both verbal and written
  • Strong writing and client management skills
  • A track record of accurate detailed work product
  • An energetic and enthusiastic personality
  • A great attitude and focused on team success
  • The ability to multi-task and work under pressure
  • The desire to develop new skills and put them to practice
  • An optimistic get-it-done approach to challenges and opportunities
  • Proficiency in Word, Outlook, PowerPoint, Excel, and QuickBooks


Compensation

$50,000 - $80,000 depending on experience

About Calgary Law

We are a fast-growing dynamic law firm. Our clients tell us repeatedly that we provide a higher level of service, responsiveness, attention to detail, and expertise than they have experienced elsewhere. We pride ourselves on our client-focused service. Our firm transforms lives by creating opportunities for people to live their dreams, expand their businesses, and create a legacy for future generations. We are investing time and energy in building our A-Team. We utilize technology and an international team to help us all work to our highest standards.

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