Senior Finance Manager (Planning, Projects & Development)

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Job overview

The post holder will be the primary Finance link into the work of the Organisational Development Department and in particular will link into the Project Management Office ("PMO") and Making It Better ("MIB") work streams.

The post holder will also financially support managers, both outside the Finance department and staff within the Finance department, to develop Trust services through ad-hoc major and complex projects.

The post-holder will work as part of a dynamic team to financially support managers, both outside the Finance department and staff within the Finance department, to develop Trust services through ad-hoc major and complex projects

Main duties of the job

The post holder will support the Efficiency Project Management Office in:

• Identification, development, review and monitoring of efficiency plans; ensuring that robust financial information is provided to support this process.
• Financial benchmarking, including integration of Service Line Reporting/Patient Level Information & Costing data into this process.

The post-holder will support the primary Making It Better work streams, through ensuring that robust financial information is provided to support the programmes and that that these are subject to appropriate financial appraisal.

The post-holder will support Organisational Development leads, PMO staff, Making It Better leads and Directorates in the identification of opportunities for efficiency and development and appraisal of schemes to deliver this.

The post-holder will support the Head of Financial Planning, Projects & Development on the Financial planning and reporting functions.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

The ideal candidate will be a highly motivated and ambitious CCAB/CIMA qualified accountant who has a strong interest in service improvement. They will be able to demonstrate a proven track record in financial management, academic success and with strong personal qualities, including communication skills, persuasion and team working. A working knowledge of finance and accounting practices, procedures and policies particularly pertinent to the NHS is required.

You will possess a high level of analytical skill with excellent organisational skills. Extensive IT skills are required.

Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.

Support to Project Management Office - Planning & Reporting

• Lead on the development of the efficiency programme aspects of a three year financial plan.
• Ensure the efficiency planning and reporting aspects of the annual business planning process reflect the current needs of the Trust.
• Engage with Directorates to ensure their plans reflect the impact of centrally managed efficiency work streams and reinforce the cross-cutting themes.
• Engage with senior leaders to understand any issues which may impede delivery of efficiency plans and seek solutions to identified problems.
• Ensure the productivity & efficiency reporting process is efficient and balances information requirements and financial control with the effort to produce.
• Development and implementation of simple systems of information capture and reporting.

Support to Organisational Development - Benchmarking

• Facilitate specific Directorates progress through benchmarking reviews, ensuring that the financial information used is robust and understood.
• Work with Directorates to understand and interpret their Service Line Reporting ("SLR") and Patient Level Information & Costing ("PLICS") in conjunction with the relevant Finance Manager. This will involve comparison to similar providers through the PLICS benchmarking database. The ultimate aim is to identify areas with potential for efficiency delivery.
• Work with specific directorates on "deep dive" projects building on SLR/PLICS information. Co-ordinate and educate Finance and Non-Finance Managers in this work
• Work with Directorates and Finance staff to improve their understanding and ability to use SLR/PLICs data to "self-diagnose".
• Provide feedback to the Trust Costing team on issues identified through SLR/PLICs review to enable future refinements to costing outputs.
• Ensure a process is in place to ensure that Financial Information supplied to Model Hospital and NHS Corporate Benchmarking is subjected to appropriate quality assurance.
• Triangulate and interpret Financial and non-Financial benchmarking data on specialty performance.

Support to Organisational Development - Efficiency Delivery

• Provide financial & costing support to the OD Director in development and implementation of the OD strategy
• Work with MIB Work stream Leads and other appropriate staff to identify detailed potential efficiency savings over the next three years. Ensure that these plans are subject to robust costing of income and expenditure consequences.
• Membership of MIB Work stream boards, as appropriate.
• Contribute to development and implementation of project plans for efficiency delivery, ensuring that plans are appropriately costed.
• Continue to develop, in conjunction with the Trust PMO Manager, methods for engaging with Directorates to assist them in efficiency identification and delivery.
• Work with Directorates to identify further areas of potential efficiency for investigation.

Planning & Projects - Finance Lead

• To operate as Finance lead on tenders by Healthcare commissioners for new work and to retain existing work. This will involve close working with the Commercial Section and the relevant Directorates. Specific duties will include:
  • Development of technical expertise on the financial aspects of responding to healthcare tenders.
  • Development of Trust policies for a standard approach to pricing tenders
  • Provision of advice and guidance to other Finance Managers and affected Directorate Managers throughout the process of submitting tenders
  • Co-ordination of the Financial submission associated with the tender from inception to clearance for submission by the Director
• To take the Finance lead on the outsourcing of healthcare clinical support services, where the contract framework will be complex. This will tend to be associated with the design of supply such that VAT savings are achieved. Such projects will include:
  • Outsourced outpatient pharmacies
  • Total bed management services
  • Supply of wheelchairs services and prosthetics and orthotics
  • Managed equipment services

Responsibilities will include new initiatives and procurements to renew existing arrangements

• To be the financial lead on a Trust wide basis in relation to certain ad-hoc projects and exercises as directed by the DDF (Financial Management). Such projects will include, but are not limited to:
  • Financial input into business cases for developments straddling multiple care groups
  • Financial advice and value for money assessments for procurements straddling multiple Care Groups
  • Financial input into specific Trust projects
  • Membership of specific task and finish groups to develop whole Trust financial policy
• To manage and direct the workload of the Planning, Projects & Development junior staff

Financial Planning & In-year reporting

• Support the Head of Financial Planning, Projects & Development in the Trust's Business Planning process for the forthcoming Financial Year. In particular, support the production of the Trust's detailed Financial Plan
• Support the production of the Annual Financial Plan for submission to NHS England/NHS Improvement.
• Support the process for submission of Monthly Financial In-year Monitoring Returns to NHS England/NHS Improvement. Ensuring the appropriate communication of the Trust's financial and general performance and the appropriate risk rating.
• Assess the cost consequences and associated financial risk of new and emerging NHS policy to inform in-year contingency action and future financial and business planning.
• Identify and interpret new Financial guidance issued by:
  • Department of Health & Social Care,
  • NHS England/NHS Improvement
  • Accounting Standards Bodies

Organisational

• Membership of the following Sub-Committees and Working Groups of the Finance Department or the Trust Executive Group:
  • The Finance Department Senior Finance Team to ensure that the Finance Department Business Plan is implemented.
  • Through attendance at the Operations Directors Business Meeting to advise on the interpretation and implementation of National and Local Trust Finance issues
• As a senior member of the Financial Management function, to develop the operational policies and strategic direction of the function with particular regard to increasing the quality of information and advice provided to the organisation. This will include the development and management of budget setting and integrated management systems to ensure that consistent and coherent financial information is produced across the Trust.
• Provision of financial advice and guidance to all staff within the Team, including the Finance Managers and to other Finance sections.
• As a senior member of the Finance Department, to contribute to the development and implementation of the Finance Department Business Plan/departmental policies and procedures, and provide the lead on specific projects.

Person specification

Qualifications
Essential criteria

• CCAB or CIMA Qualified

Desirable criteria

• Honours degree
• Relevant Postgraduate Qualification

Experience
Essential criteria

• Expert Knowledge of finance and accounting practices, procedures and policies particularly pertinent to the NHS
• Clear understanding of broader NHS and Government policies and strategies and the impact of these on NHS Provider organisations
• Demonstrable experience in the management, co-ordination and direction of a Team of Staff producing timely and accurate information
• Experience of financial systems and in particular demonstrably good IT skills including Advanced Excel skills and Budgeting software
• Experience of promotion / engagement of non-finance staff in the use of financial information
• Management of the co-ordination and direction of a Team of staff producing Timely and accurate information

Desirable criteria

• NHS Finance in an Acute Hospital
• Experience of Integrated ledger systems

Skills
Essential criteria

• Technical Competence (including: Understanding & interpretation skills, numeracy, ability to deliver high standards of work and judgement under pressure)
• Professional credibility (including: Communication skills, verbal reasoning, Skills to undertake highly complex and involved analysis, negotiation and interpersonal skills, ability to work in, and contribute to, professional and multi-disciplinary teams, ability to establish and maintain professional credibility at all levels of the organisation and confidentiality)
• Leadership & Management (including: Ability to meet deadlines through effective organisational and planning skills for both self and staff, sound judgement & decision-making and strong leadership skills)
• Drive, Delivery & Motivation (including: conscientious, self motivated, flexible & adaptable, able to work under own initiative)

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to Sheffield Teaching Hospitals NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

Applicant requirements

You must have appropriate UK professional registration.

Documents to download

• Job Description - Senior Finance Manager (Planning, Projects & Development) ( PDF , 263.6 KB )
• Person Specification - Senior Finance Manager (Planning, Projects & Development) ( PDF , 161.3 KB )
• Candidate Application Best Practice Guide - please read before completing your application ( PDF , 236.3 KB )
• Information for Applicants on the Trust & Selection Process ( PDF , 763.8 KB )
• Getting to Work at Sheffield Teaching Hospitals ( PDF , 501.0 KB )
• Candidates with Disabilities Useful Contacts ( PDF , 113.1 KB )
• Applicants - How We Use Your Information ( PDF , 181.0 KB )
• Policy Statement on the Recruitment of Ex-Offenders ( PDF , 124.0 KB )
• EU settlement scheme - Important Information leaflet (2020) ( PDF , 270.1 KB )