PE Fund Services Administrator

About TMF Group

TMF Group helps its clients operate internationally and ‘belong’ wherever they are in the world. Our work includes helping companies of all sizes with business services such as HR and payroll, accounting and tax, corporate secretarial, global governance and administration and fiduciary services for structured finance, private equity and real estate investments.

We employ nearly 9,000 qualified specialists in 125 offices located in 83 countries. We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our new structure - the European TMF Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

Currently we are building a new team to support our Chanel islands colleagues with Fund administration processes.

Job purpose

You will be responsible for servicing existing client funds to a high standard. You will work closely with senior administrators, managers and directors responsible for the fund(s) that they are assigned to.

Key Responsibilities

• Client reporting
• Payments, Foreign Exchange
• Purchase / sale of investments
• Making calls and distributions
• Transfer / sale of units, shares, interests
• Bank Reconciliations
• Bookkeeping
• Cash Management
• Company secretarial
• Professional liaison
• TT transactions
• Respond to client queries
• Follow and complete checklists as and when carrying out work
• Completion of timesheet on a daily basis

Key Requirements

• Fluent in English both written and spoken (C1)
• Previous experience in company administration and/or trust administration while still being involved and performing day to day administration of the fund structure
• A service oriented disposition and the capacity to manage time of self
• Working knowledge of payment channels: including SWIFT, CHAPS, BACS and Faster payments would be an advantage

Working at TMF Group offers:

• Convenient central location of the office
• Stable employment
• Flexi-time and remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing of tickets for sports activities
• Free language courses
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays
• Opportunity to take part in charity projects
• Possibilities of further development within international structures