Personal Assistant/Office Manager
- Recruiter
- Hays Accountancy & Finance
- Location
- Melbourne, Victoria, Australia
- Salary
- Competitive salary
- Posted
- 29 Jul 2021
- Closes
- 04 Aug 2021
- Ref
- 11373139
- Job role
- Accountant
- Sector
- Accounting - Public practice
- Experience level
- Manager
PA/Office Manager job at a dynamic Accounting firm in Melbourne CBD.
Your new company
A reputable and dynamic Accounting firm is seeking an experienced Administrator, PA or Office Manager to take ownership of their client services administration, office management and adhoc support to the MD.
Your new role
This role is fast paced and multi-faceted and as such needs a very organised multi-tasking professional Administrator. You will be responsible for the smooth operation of the day to day events of the business, upkeep of Corporate Secretarial for clients, and support to the Accountants.
You will enjoy working in a welcoming and supportive environment and interacting with a multitude of different clients. This is a full time permanent role to commence ASAP.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
LHS 297508 #2509648
Your new company
A reputable and dynamic Accounting firm is seeking an experienced Administrator, PA or Office Manager to take ownership of their client services administration, office management and adhoc support to the MD.
Your new role
This role is fast paced and multi-faceted and as such needs a very organised multi-tasking professional Administrator. You will be responsible for the smooth operation of the day to day events of the business, upkeep of Corporate Secretarial for clients, and support to the Accountants.
- Implement systems and processes
- Support the Managing Director
- Screening and management of phone calls
- Incoming and outgoing mail
- Preparation of reports, letters and documents
- Taking and assisting with client enquiries
- Maintenance of client database - Xero Practice Manager
- Maintain filing systems
- Create client files
- Process and check accountant timesheets & WIP levels
- General IT support
- Liaise with sales reps / suppliers / software companies
- Diary and appointment management
- Outlook (emails & contact) maintenance
- Preparation of emails / letters and reports on a day to day basis
- Preparation of minutes and agendas
- Coordination of daily meetings
- Organise client lunches / reservations
- Manage administration tasks
- Preparation of monthly newsletters and marketing
- Updating new client information in ASIC, CAS, BGL and ATO Business Platforms
- Responding to client requests for documents
- Responding to ATO requests
- Run Weekly Reporting and work with the Tax Manager to delegate workflow
- Updating client database - Xero Practice Manager
- Supporting the Practice Manager
- Strong attention to detail
- Planning and organisational skills
- Strong communication skills
- Information and task monitoring
- Problem solving ability
- Ability to work independently
- Similar experience in a corporate environment
- Proficiency in Microsoft Office Suite
You will enjoy working in a welcoming and supportive environment and interacting with a multitude of different clients. This is a full time permanent role to commence ASAP.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
LHS 297508 #2509648
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