Finance Administrator

Finance Administrator job opportunity available at our head office in Enderby, Leicestershire!

We are looking for a Finance Administrator to join our Finance Operations team. As a Finance Administrator at Next you will be responsible for processing all the various payments on behalf of the company ensuring all policies and procedures have been adhered to, maintain integrity of company cashbooks in compliance with company policy and adhere to the security issues involved with the holding of cash and cheques.

This is a brilliant opportunity for someone who has some administration experience, can work really well in a team, likes to work at pace and has great communications skills.

This role is based at our head office in Leicestershire 5 days a week, office hours.

About the role:

Payment Processing:

• The processing of Payments including Accounts Payable payments (circ £50M per week), Payroll weekly & monthly (circ £50m per month), Customer Services daily payments (£3m per week), to the total payments are in the region of £3,800m per year
• For all payments ensure departmental authorisation of payments is in line with Company policy and that the appropriate payment channel is being used. Check that the back up paperwork matches the payment and prepare the payment for authorization by the Finance Managers
• Ensure the correct payment type is used on requisitions, challenging those that do not meet current banking procedure.
• Accurately process all priority payments (including manual keying of the transaction) using the appropriate banks internet sites
• Process cheques by exception challenging the raising department to seek an alternative payment method.
• Ensure that all payments relating to invoices are redirected to the Accounts Payable department.
• Advise all relevant area of payments made (to allow for cash flow forecasting) including Senior management & Finance Directors for high value payments (>500k).
• Ensure that all payments include correct VAT coding and chase any VAT invoices not supplied.
• Handle any payment queries raised by the business
• Ensure all paperwork is filed daily and that it is kept according to PCI requirements
• Ensure that all Gift Card order request are authorised in line with company mandates and there is a detailed reason for the request.
• Responsible of the processing of Gift card orders in line with current procedures and the weekly reconciliation of the adhoc requests

Cashbook Processing:

• The team are required to reconcile 70 Next bank accounts in multiple currencies on a daily basis ensuring the Cashbooks accurately reflect all the payments and receipts.
• All discrepancies to be investigated and resolved immediately, including liaison with the bank as required.
• To follow up on any queries relating to payment or receipts with the relevant business area obtaining coding if required.
• Journal any necessary entries ensuring the correct journal type week & period are used.
• Revalue cashbooks in line with seasonal currency rate changes.

Cash Office duties/foreign currency:

• To ensure security of the cash office, by allowing only authorised persons to enter.
• Issue & return Sterling & Foreign currency to/from business travelers in accordance with Company policy.
• To assist in the daily cashing up of the cash office and currency reconciliations with another team member
• The weekly reconciliation of floats to the GL

Gift Cards/Vouchers and Post:

• On a daily basis collect and distribute the post for all of the Cost Accounting areas under dual control.
• Record all gift vouchers received for revalidation, invalidate them and complete the database for the dispatch of gift cards.
• Update all returned gift cards on the system, reduce the balance and set the card to void on the day of received
• Check and raise manual gift card orders requested by the business.

Queries and Communication:

• Deal with internal & external queries in a timely manner as per agreed SLAs.
• Ensure that a high level of Customer Service is maintained at all times with the aim of first time resolution.
• All queries relating to bank accounts to be raised with the appropriate Bank as soon as it is identified & followed up to achieve a timely resolution.
• Communicate any problems, irregularities to line manager along with a suggested resolution to your line manager.

General:

• Flexibility when dealing with ‘customers’ and ad hoc queries/tasks.
• Flexibility around month end periods & periods of high volume or staff absence.
• Maintain, update & improve procedures.
• Provide cover for holidays/absence.
• Filing & archiving of all paperwork.
• Maintain security at all times.
• Passwords are not divulged, thereby threatening the integrity of the Bac’s or Next systems

Criteria

About you:

• Some administration experience
• Ownership & responsibility.
• Flexible approach & 'Can do' mentality.
• Excellent attention to detail.
• Effective communication.
• Good time management & Organisational skills.
• Problem solving
• Ability to act & work using own initiative.

Benefits

• Bonus Scheme
• Pension Scheme
• ShareSave Scheme
• Life Assurance
• Staff Discount
• On-site Nursery

About Next

You know Next, but did you know we’re a FTSE-100 retail company employing over 43,000 people across the UK and Ireland. We’re the UK’s 2nd largest fashion retailer and for Kidswear we’re the market leader. At the last count we have over 540 stores, plus the Next Online and it’s now possible to buy on-line from over 70 countries around the world! So we’ve gone global!

Closes 30th Jul 2021

For further information, and to apply, please visit our website via the “Apply” button below.