Finance Associate - Vendor Reconciliation

Dublin, Ireland
17 Jun 2021
28 Jun 2021
Approved employers
Approved employer
Contract type
Full time
Experience level
Qualified accountant
Position: Finance Associate - Vendor Reconciliation

Location: Dublin
Reports to: Financial Operations Finance Support Team Lead

Purpose of the role

The Financial Operations team is responsible for supplier invoice processing, payments and other financial transactional processes. This role will be part of a team with responsibility for one or more of these processes and associated supplier and business engagement.

This role is based in Primark Head Office in Dublin.
Roles & Responsibilities
Key operational tasks will include:
  • Managing and clearing high volumes of debit balance reconciliations across multiple entities and accounts, collaborating and working with various departments to resolve.
  • Completing high volumes of supplier reconciliations and addressing variances. Working with multiple teams to investigate and resolve aged items on our balance sheet and clearing the accounts.
  • Working closely with suppliers in key business areas of the business, building relationships and maintaining same.
  • Reviewing invoice and payment status using Softco S10 P2P solution and Oracle Financial Systems.
  • Supporting and working closely with our Payments and Accounts Payable Teams in investigating and correcting payment queries.
  • Work with our highly experienced teams to ensure all transactions are processed in accordance with our policies and procedures and all our inventory & reconciliation processes are completed in line with business requirements.
  • Deliver a high level of customer service to our vendors and business partners
  • Establish and maintain good relationships with all stakeholders of Financial Operations
  • Adhere to period end reporting schedules.
  • Engage in continuous process quality improvement and enhanced customer service in line with targets and metrics.
  • Knowledge of Oracle or other accounting systems experience is also desirable e.g. experience of P2P systems.
  • Participation in projects, testing of new functionality on IT systems, validation of vendor master data, and other ad hoc duties as the business requires.
  • Coordination of urgent payments requests from the business and ensuring business needs are met
Knowledge, skills experience:
  • Excellent English both oral and written with additional language a plus.
  • Diploma/degree standard of education preferably in a business/administration related discipline and/or an interest in pursuing same.
  • Experience in a similar role in a shared service environment is highly desirable.
  • Highest level of attention to detail is required .
Other desirable experience/awareness in a retail environment includes:
  • Knowledge of supplier reconciliations and automated tools for supplier reconciliations is highly desirable.
  • Understanding the supply chain and its touch points with Financial Operations.
  • Understanding of Buying & Merchandising and its touch points with Financial Operations.
  • IT skills to include MS Word, Excel, Outlook, and PowerPoint are essential.
  • Strong interpersonal skills – with a proactive curious mind and a desire for continuous learning and development.
  • A flexible approach to work and comfortable working in a fast-paced environment
  • Good time management skills and ability to prioritise, plan and organise to meet deadlines and attend the requirements of the role on time
  • Ability to use own initiative
  • Be proactive & assertive in reacting to key business requirements in a timely manner
The ideal individual will:
Our team in Financial Operations is customer service focused, striving to achieve best in practice in providing support to our internal and external customers. The ideal candidate for this role will enjoy working as part of a team in a fast-paced environment, maintaining a positive, empathetic and professional manner at all times. He/She will strive on change within a culture of continuous improvement.

For further information, and to apply, please visit our website via the “Apply” button below.

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