IT Order Processing & Billing Analyst
- Recruiter
- Memory Bank Computers Ltd
- Location
- Trinidad and Tobago (TT)
- Salary
- Competitive salary
- Posted
- 16 Jun 2021
- Closes
- 24 Jun 2021
- Ref
- 125423
- Job role
- Accountant
- Sector
- Accounting - Public practice
We are seeking to recruit an IT Order Processing & Billing Analyst.
Essential Duties/Responsibilities:
1. Reviews all IT sales orders and completes all billing:
o Reviews all orders within 24 hours of entry into the system before invoicing (billing) and checks for accuracy of customer data and order information (i.e. Name, Billing Address, Delivery Address/Ship to Address, Quantity Ordered on corresponding P.O. and products name, part number, etc.
o Completes daily AM billing accurately by 11:00 AM.
o Completed daily PM billing accurately by 4:00 PM.
o Prepares and completes daily Service Billing
o Prepares requisitions for orders daily for review with the Director
o Maintains a database of ETAs for orders in MS Excel
o Ensures monthly billing is closed off by 4:30 pm on the last working day of the month
o Ensure all discrepancies/errors relating to customer information are sent to the respective Sales Representative for correction.
o Preparation of other company-related bills, e.g. LG billing, etc
2. Conducts weekly stock counts and reconciliation:
o Conducts weekly MBC and iWorld Stock Counts and stock reconciliation
o Verifying the accuracy of stock received
o Notes any discrepancies (SHORTAGES or DAMAGES), and immediately informes the Supervisor or Manager and taking the necessary steps to rectify the problem
3. Serves as a back up for the AR & AP Clerk as required
4. Provides lunch relief for the Receptionist as required
Requirements:
* FIA/CAT and an Associates Degree in Management
* 2 years experience in an order management & billing function
* Well-organized; able to multiple tasks and prioritize in a high-pressure environment with minimal supervision; where it is key to have high level of critical and logical thinking and analysis, with a confirmed proficiency in researching and resolving processing and billing issues.
* Demonstrate capability to interact, collaborate, and communicate effectively at all levels of the organization to ensure smooth and timely order execution and provide direction and clarity on steps to resolve order issues as needed.
To see the full job description please click apply.
Essential Duties/Responsibilities:
1. Reviews all IT sales orders and completes all billing:
o Reviews all orders within 24 hours of entry into the system before invoicing (billing) and checks for accuracy of customer data and order information (i.e. Name, Billing Address, Delivery Address/Ship to Address, Quantity Ordered on corresponding P.O. and products name, part number, etc.
o Completes daily AM billing accurately by 11:00 AM.
o Completed daily PM billing accurately by 4:00 PM.
o Prepares and completes daily Service Billing
o Prepares requisitions for orders daily for review with the Director
o Maintains a database of ETAs for orders in MS Excel
o Ensures monthly billing is closed off by 4:30 pm on the last working day of the month
o Ensure all discrepancies/errors relating to customer information are sent to the respective Sales Representative for correction.
o Preparation of other company-related bills, e.g. LG billing, etc
2. Conducts weekly stock counts and reconciliation:
o Conducts weekly MBC and iWorld Stock Counts and stock reconciliation
o Verifying the accuracy of stock received
o Notes any discrepancies (SHORTAGES or DAMAGES), and immediately informes the Supervisor or Manager and taking the necessary steps to rectify the problem
3. Serves as a back up for the AR & AP Clerk as required
4. Provides lunch relief for the Receptionist as required
Requirements:
* FIA/CAT and an Associates Degree in Management
* 2 years experience in an order management & billing function
* Well-organized; able to multiple tasks and prioritize in a high-pressure environment with minimal supervision; where it is key to have high level of critical and logical thinking and analysis, with a confirmed proficiency in researching and resolving processing and billing issues.
* Demonstrate capability to interact, collaborate, and communicate effectively at all levels of the organization to ensure smooth and timely order execution and provide direction and clarity on steps to resolve order issues as needed.
To see the full job description please click apply.