Transcript and Degree Audit Specialist

Recruiter
Contra Costa Community College District
Location
Pittsburg
Salary
4181.00 USD Monthly
Posted
11 Jun 2021
Closes
08 Jul 2021
Job role
Audit
Contract type
Permanent
Hours
Full time
Position Title Transcript and Degree Audit Specialist Special Instructions to Applicants Note: New employees will be placed at the first step which is $4,181.00 per month, or second step $4,392.00 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $5,093.00 per month is reached on the salary schedule The Chancellor's Vision for Social Justice The Chancellor's Vision for Social Justice We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live. The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions. Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission. Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first–generation families. The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps. If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply. Recruitment Type: Open (Internal and External applicants) Location Los Medanos College Posting Number # of Openings 1 Range 54 Salary $4,181 – $5,093 per month (see salary guidelines above) Position Status Permanent Overtime Status Non–Exempt (eligible) Position Full–Time If temporary, employment duration: N/A # of Hours Scheduled Per Week 40 Work Schedule By Day and Work Hours Monday–Friday 8:00 am – 5:00 pm (Schedule subject to change) Shift Differential % N/A # of Months 12 Non–work Periods: N/A EEO Job Category Clerical/Secretarial Employee Group Classified Department L1020–Matriculation Position Definition To perform complex tasks pertaining to the audit of transcripts and other materials effecting degree analysis, student academic standing and transfer planning; to build and maintain degree audit programs; and to train other clerical staff in the use of degree audit files. Distinguishing Characteristics N/A Examples of Duties/Essential Functions Duties may include, but are not limited to, the following: Plans, organizes, and implements functions and activities pertaining to the review and analysis of transcripts and other admission and record documents. Builds and maintains complex degree audit files, using syntax to generate rules. Works closely with the articulation personnel in carrying out agreements with accredited colleges and universities. Reviews, audits and verifies the accuracy of database input documents and output reports. Troubleshoots problems with the degree audit output. Receives information regarding associate degree and certificate of achievement and inputs the data in the automated record management system. Assists in the training and in–service of admission and record personnel in performing transcript evaluation. Serves as a technical resource to other admission and record clerical staff. Restructures and modifies degree audit files using approved system modification methods. Assists in writing and revising procedure manuals and admission record informational documents. Prepares reports pertaining to degree audit and admission informational data. Conducts research studies and surveys regarding admission and record processes and procedures. Establishes and maintains a variety of general files and records, some of which may include confidential information. Performs related duties as assigned. Minimum Qualification–Education/Experience EXPERIENCE AND TRAINING Three (3) years of experience performing review and analysis of transcripts and other admission and record documents, preferably in a college setting. EDUCATION / LICENSE OR CERTIFICATE Possession of a high school diploma/ GED or the equivalent. Minimum Qualification–Knowledge Of District and state regulations, policies and procedures regarding college admissions and records. Automated record management methods, techniques, and strategies. Current business practices relevant to the Department of Admissions and Records. Communicate effectively, both orally and in writing. Modern office procedures, practices and technology/equipment. Modern software applications (e.g. Microsoft Office Suite, etc.). Record keeping principles and procedures. Basic mathematics. Minimum Qualification–Skill To Minimum Qualification–Ability To Effectively and efficiently perform technical and complex admission and record functions. Operate a computerized record management and automated office management systems. Interpret, condense, and summarize technical admission and record detail and information. Effectively assist in the coordination and training of admission personnel in record management processes. Communicate effectively, both orally and in writing. Keyboard with accuracy. Establish and maintain cooperative work relationships with those contacted in the performance of required duties. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio–economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties. Desirable Qualifications o Strong problem–solving/analytical skills and ability to test viable set–up options. o Excellent attention to detail, especially in maintaining projects with accuracy while following procedural guidelines. o Experience developing, maintaining, and troubleshooting complex technical systems, such as Colleague's Degree Audit system, in collaboration with a district process expert team. o Ability to research and interpret Education Code, Title 5 regulations, and district policies that contribute to the development of transcript and degree audit requirements. o Experience training others on policies, processes, and procedures, with a strong commitment to the principle of continuous improvement. o Knowledge and experience with degree and transfer requirements within the California community colleges and CSU /UC transfer university systems. o Strong communication and organizational skills with experience in an Admissions Office environment. Job Open Date: 11/11/2020 Job Close Date: Open Until Filled Yes Foreign Degree and Credit Statement: In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services ( NACES ) agency prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation. About Us About the District The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi–college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population..... click apply for full job details

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