ADMIN/ACCOUNTS ASSISTANT

You will be joining a small friendly team in an interesting and unique environment which will require solid word excel and communications skills at all levels and will include :-

• Assist with production, update and input of spreadsheets for various purposes

• Processing and input of invoices onto the accounting software

• Review, input and update of data held on the property management database

• Input and support with various estate management led projects

• Dealing with utility companies and local authority offices at change of tenancy

• Processing standing order mandates

• Taking cheques and cash to bank (normally once a week)

• Departmental filing – both digital and hard copy

• Logging and tracking reported wants of repair on the “Works Manager” system

• Logging compliance certificates on the property management database

• Assisting with the production of maps and plans

  Main Administrational Support Duties to the Maintenance Department:

• Assist with the management and administration of health and safety

• Liaison with tenants and other third parties including diary planning and access

• Researching materials, new products and contractors

• Researching and organisation of maintenance staff training

• Production of project folders for live renovation projects

• Production of property files for future reference by tenants

• Monitoring and updating records for sub-contractors insurance and qualifications

• Maintaining and updating an approved contractors list

• Assist with collation, sign off and process of sub-contractors invoices

• Periodic financial expenditure reporting on live projects

• Production of budget cost reports and specifications for planned works

• Provide assistance with the day to day management of a commercial industrial estate

• Occasional holiday cover for the Estates Secretary

• You will be office based but there will be occasions when you will be required to visit properties/sites and off site trips for training

Intermediate level in word and excel and outlook

Salary £22.000 hours Monday to Friday 9am to 5pm 1 hour lunch

21 days holiday plus statutory days