Solutions 2 Recruitment
13 Jul 2017
19 Jul 2017
Job role

You will be joining a small friendly team in an interesting and unique environment which will require solid word excel and communications skills at all levels and will include :-

  • Assist with production, update and input of spreadsheets for various purposes

  • Processing and input of invoices onto the accounting software

  • Review, input and update of data held on the property management database

  • Input and support with various estate management led projects

  • Dealing with utility companies and local authority offices at change of tenancy

  • Processing standing order mandates

  • Taking cheques and cash to bank (normally once a week)

  • Departmental filing – both digital and hard copy

  • Logging and tracking reported wants of repair on the “Works Manager” system

  • Logging compliance certificates on the property management database

  • Assisting with the production of maps and plans

    Main Administrational Support Duties to the Maintenance Department:

  • Assist with the management and administration of health and safety

  • Liaison with tenants and other third parties including diary planning and access

  • Researching materials, new products and contractors

  • Researching and organisation of maintenance staff training

  • Production of project folders for live renovation projects

  • Production of property files for future reference by tenants

  • Monitoring and updating records for sub-contractors insurance and qualifications

  • Maintaining and updating an approved contractors list

  • Assist with collation, sign off and process of sub-contractors invoices

  • Periodic financial expenditure reporting on live projects

  • Production of budget cost reports and specifications for planned works

  • Provide assistance with the day to day management of a commercial industrial estate

  • Occasional holiday cover for the Estates Secretary

  • You will be office based but there will be occasions when you will be required to visit properties/sites and off site trips for training

Intermediate level in word and excel and outlook

Salary £22.000 hours Monday to Friday 9am to 5pm 1 hour lunch

21 days holiday plus statutory days

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