Accounts Payable and Utilities Administrator Apprentice
- Recruiter
- Trinity (Estates) Property Management Limited
- Location
- Hemel Hempstead, Hertfordshire, United Kingdom, United Kingdom
- Salary
- £11,310.00 annually
- Posted
- 29 May 2021
- Closes
- 27 Jun 2021
- Ref
- VAC001716641
- Job role
- Accounts payable/receivable
- Sector
- Accounting - Public practice
- Experience level
- Entry level, Apprenticeship
The role is responsible for ensuring the efficient and effective administration, processing and payment of supplier invoices Specific responsibilities are detailed below, although the role will involve ad hoc tasks from time to time.
Daily administration and distribution in accordance with our internal processes of:
Requirements and prospects
Desired skills
Personal qualities
Desired qualifications
Future prospects
You will have the chance to become fully qualified in Accountancy at Level 3.
Things to consider
They can commute to the office in a reasonable time frame even with national lockdown eases and the usual traffic returns on the road etc.
- Service delivery and controls
- The role includes timely and effective delivery of (although may vary from time to time)
Daily administration and distribution in accordance with our internal processes of:
- "Hard-copy" incoming supplier invoices
- "Electronic" incoming supplier invoices to include specialist in-boxes
- Supplier "set-up" -ensuring undertaken strictly in accordance with our internal process (including updating of public liability insurance)
- Supplier invoice administration, processing and validation -ensuring undertaken strictly in accordance with our internal process
- Supplier payments - ensuring payments are made strictly in accordance with our internal procedures and are within agreed supplier terms as applicable (thereby minimising risk of late/non-payment issues/costs arising)
- Supplier ledger "hygiene" -includes ensuring all individual supplier accounts (covering both "PIR" and "Ledger") are regularly maintained and reconciled with supplier statements; also ensuring all "debit", "aged", "queried", "lost" or similar items are scrutinised and cleared down
- Manage and integrate new business and acquisition information in a timely and effective manner
- Produce, analyse and distribute weekly/monthly statistics across the business
- Ability to communicate (written and verbal) to all parties (internal and external)
- Ensuring adherence with (internal & external) Service Level Agreements, and compliance with all systems and procedures
- Maintaining the highest professional standards of conduct, and data/processing integrity at all times
- To support other members of the team
Requirements and prospects
Desired skills
- Must have at least 1-year experience within an office-based environment
- Client focussed, organised, self-motivated, with ability to use own initiative and work to tight deadlines
- Attention to detail, whilst ability to keep perspective and make informed decisions
- An excellent communicator (verbal and written)
- Highly computer literate, including intermediate Microsoft Office skills
Personal qualities
- Personable, with a strength of character to deal with challenging suppliers whilst having a flexible approach to achieve business and/or client needs
- Naturally inquisitive with an ability to interrogate and develop internal systems and processes with continuous improvement techniques
Desired qualifications
- Ideally educated to GCSE (or equivalent) standard, with minimum GCSE grades A-C/8-4 in English & maths
- Ideally possess knowledge of the residential property management sector including related industry legislation and best practice
Future prospects
You will have the chance to become fully qualified in Accountancy at Level 3.
Things to consider
They can commute to the office in a reasonable time frame even with national lockdown eases and the usual traffic returns on the road etc.