Accounts Payable Assistant

Aberdeen, United Kingdom
Competitive salary
11 May 2021
18 May 2021
Experience level
Entry level
Unique opportunity for an Accounts Payable Assistant to join our Oil & Gas clients finance team in Aberdeen on a short-term contract. The role will involve inputting supplier invoices into Maximo for processing as well as handling supplier queries; vendor rejections; maintaining logs and registers; and assisting in invoice compliance as required.

Key Accountabilities:

1 Carry out compliance Checks on supplier invoices, register in Maximo once validated
2 Distribute daily input reports to AP team providing details of registered and allocated invoices
3 Prepare cover letters and arrange return of all non-compliant invoices to vendor, maintaining central rejection log
4 Monitor and respond to supplier enquiries regarding payment due dates and queries etc.
5 Review of supplier statements received, filing once items resolved.
6 AP Supplier Call back process - verification of vendor bank details
7 File electronic copies of supplier invoices into network folders by year/supplier
8 Perform invoice compliance and approval workflow for Maximo invoices as delegated.
9 Control of PO overspend tracker

Major Challenges:

• Process a high volume of daily invoices with diligence and a high level of accuracy
• Prioritise and organise workload, and work within larger team structure

Financial Accountability and Dimensions:

• Maximo inputs to ensure invoices are recorded in a timely manner
• Processing and Accuracy of Maximo data input as per control procedures
• Daily statistics to reflect volumes being processed in each workflow area
• Orderly and accurate filing of records, to ensure efficient processing, audit trail and retrieval


• Educational qualifications should be of a Business and/or Financial nature, preferably to degree or HNC/HND level.

Candidate Profile (include Skills & Experience, Attributes, Behaviours)

• This is an entry level position into Finance and Accounting and is ideal for a person wishing to embark a career in Finance.
• There is a requirement for the ability to organise and prioritise your own workload, have good communication, written and numeracy skills, along with being a key team player.
• Previous experience of Accounts Payable compliance within an integrated business system such as Maximo, SAP or similar, would be advantageous.

Additional Role Requirements

• Intermediate excel skills essential, whilst knowledge of the general business environment and basic organisational knowledge would be advantageous.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients