Accounts Payable Assistant

Cammach Bryant
Aberdeen, United Kingdom
Competitive salary
11 May 2021
15 May 2021
Experience level
Entry level
Our Client is looking for an Accounts Payable Assistant, on a contract basis, location in Aberdeen.
To receive, check and input supplier invoices into Maximo for processing by the Accounts Payable team. To handle supplier queries and vendor rejections, maintain logs and registers and assist in invoice compliance as required.
* Carry out compliance Checks on supplier invoices, register in Maximo once validated
* Distribute daily input reports to AP team providing details of registered and allocated invoices
* Prepare cover letters and arrange return of all non-compliant invoices to vendor, maintaining central rejection log
* Monitor and respond to supplier enquiries regarding payment due dates and queries etc.
* Review of supplier statements received, filing once items resolved.
* AP Supplier Call back process - verification of vendor bank details
* File electronic copies of supplier invoices into network folders by year/supplier
* Perform invoice compliance and approval workflow for Maximo invoices as delegated.
* Control of PO overspend tracker
Major Challenges
* Process a high volume of daily invoices with diligence and a high level of accuracy
* Prioritise and organise workload, and work within larger team structure
Financial Accountability and Dimensions
* Maximo inputs to ensure invoices are recorded in a timely manner
* Processing and Accuracy of Maximo data input as per control procedures
* Daily statistics to reflect volumes being processed in each workflow area
* Orderly and accurate filing of records, to ensure efficient processing, audit trail and retrieval
Educational qualifications should be of a Business and/or Financial nature, preferably to degree or HNC/HND level.
Candidate Profile (include Skills & Experience, Attributes, Behaviours)
* This is an entry level position into Finance and Accounting and is ideal for a person wishing to embark a career in Finance.
* There is a requirement for the ability to organise and prioritise your own workload, have good communication, written and numeracy skills, along with being a key team player.
* Previous experience of Accounts Payable compliance within an integrated business system such as Maximo, SAP or similar, would be advantageous.
Additional Role Requirements
Intermediate excel skills essential, whilst knowledge of the general business environment and basic organisational knowledge would be advantageous