Bookkeeper

Job Description

This position has the primary responsibility of performing day to day bookkeeping tasks for a variety of community associations.

Essential Duties and Responsibilities

Duties which may include, but are not limited to, any combination of the following tasks:

Daily:

• Post checks
• Fill out Financial Update forms
• Fill out Resale Package forms
• Answer phone calls
• Respond to e-mails
• Settlements
• Resales/New Sales
• Foreclosure/Bankruptcies
• Ownership changes
• Ordering individual coupons
• Temporary/Coupon Books
• Address changes
• Process of NSF chargebacks and letters to homeowners
• Adjusts accounts based on late fees and misapplied payments
• Batch A/R and Miscellaneous Deposits
• Reimbursable back to CMC
• All copies, faxes, scans, hand processed checks, settlements, etc.

Weekly:

• Lockbox (processing center at bank)
• Exception Checks -- date stamped date received at bank and distributed to appropriate bookkeeper
• Correspondence -- date stamped date received at bank and distributed to appropriate bookkeeper

Monthly:

• VA Deferred over 45 days, apply to homeowners' accounts and CMC's reimbursable
• VA Deferred -- Resale Packages and Financial Updates
• Friendly Reminders
• Depending on Association's cutoff
• Adjust accounts for late fee waivers for new owners
• Review for accounts that are at Exhibit B status
• Exhibit B - Certified Letter prior to accounts being overturned to Attorney
• Monthly Lead Sheets
• Information that ties together all adjustments, charges, credits, etc. that occurred throughout the month
• Review for errors

Requirements

Knowledge and Skills

• Analytical skills to evaluate, prioritize, and categorize data in various forms and formats.
• Perform calculations and analysis used in basic accounting.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. Experience using Tops Software is a plus.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.

Education and Experience

* High School Diploma or GED Required
* 1 -- 3 years of directly related or closely related experience
* Prior AR, accounting, and reconciliation preferred.

Additional information

All your information will be kept confidential according to EEO guidelines.

Company Description

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision. To learn more, visit www.associaonline.com.