Senior Director - Accounting Services

Columbus State Community College
Columbus, Ohio, United States
USD 45.67 - 48.07 per hour
01 Mar 2021
03 Mar 2021
Job role
Finance director
Experience level
Requisition ID: req3103
Job Title: Senior Director - Accounting Services

Department: Business Services

Location: Columbus Campus

Employment Type: Administrator/Executive/Manager

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Exempt

Compensation Type: Annual

Compensation Range: $95,000 - $100,000

Schedule: M-F 8am-5pm; Evenings and Weekends

Job Description:
The College
Community colleges are uniquely positioned to respond to workforce needs andmake higher education an affordable reality. There has never been a better timeto join a two-year college, and there's no better place to do it than at ColumbusState. A laser focus on student success and a partnership mindset haveestablished Columbus State as a key talent provider in a thriving regionaleconomy, and a premier community college that is changing the nation'seducation and workforce landscapes. With more than 46,000 students across twocampuses, at several regional learning centers, and online, Columbus State isthe nation's only institution recognized as an Achieving the Dream (ATD)college, an AACC Guided Pathways institution, and a participant in The RightSignals Initiative through the Lumina Foundation. Columbus State employees atall levels benefit from an engaging, collaborative, and supportive culture thatrewards innovation and vision. We provide competitive compensation, comprehensivebenefits, and professional development opportunities. We are dedicated toensuring that the diversity of Columbus State faculty and staff reflects thatof our students and region. We are proud to be a central part of a communitythat embraces differences and celebrates the many cultures, beliefs, andlifestyles that define Central Ohio.

The City
Columbus, Ohio is also home to The Ohio State University and more than 30other colleges and universities as well as the headquarters of multiple Fortune500 companies. Columbus is one of America's fastest-growing cities, offering awealth of cultural experiences, dining, entertainment, shopping opportunities,and more. That's why Central Ohio residents find living here so fulfilling,both professionally and personally.
To perform this job successfully,an individual must be able to perform the essential job functionssatisfactorily. Reasonable accommodations may be made to enable individualswith disabilities to perform the essential job functions described in thisposition description. Since every duty associated with this position may not bedescribed herein, employees may be required to perform duties not specificallyspelled out in the job description, but which may be reasonably considered tobe incidental in the performing of their duties just as though they wereactually written out in this position description.

Position Summary

The Senior Director of AccountingServices/Associate Controller directs all accounting functions in three (3)departments: Financial Accounting and Reporting, Grants Accounting andReporting, and Cashiers and Student Accounting. This position works closelywith the Budget Office, the Grants Office, Payroll, cost center managers andother college department colleagues to ensure consistent application ofpolicies, procedures, and processes related to financial management. This roleprovides leadership to and management of administrators reporting to this roleand other staff within the assigned departments. This position also sharesresponsibility for administering and managing department budget.

Core Competencies Required

Professionalism, Managing Work,Continuous Improvement, Customer/Student/Employee Focus, Collaboration,Leadership, Managing People, Operational Decision Making, ManagingRelationships, Cultivating Networks and Partnerships, Delegation and Empowerment,Strategic Planning, Creating a Culture of Trust, Emotional IntelligenceEssentials


Strategic Leadership: Financial Accounting

Active management of accountingand financial reporting responsibilities for all College funds to include:monthly financial statements; annual audits; account reconciliations; assetmanagement (fixed asset capitalization and depreciation); and other reportingas required for the College and its component units (Development, Foundation,and Columbus State Community Partners).

Researches and implements newaccounting principles and procedures. Stays current with all GovernmentalAccounting Standards Board (GASB) and Financial Accounting Standards Board (FASB)developments that could impact the College or its component units and makesrecommendations. Ensures compliance with and timely submission of reportingrequired by the Higher Learning Commission, Internal Revenue Service (Form 990)and other regulatory institutions.

Strategic Leadership: StudentAccounting

Active management of studentaccounting responsibilities including: invoicing/ electronic charges; receipts(cash, credit card, in-person, electronic); past due billing; and collections.Works with Enrollment Management and Student Services and other Collegecolleagues to understand various credit, noncredit and special programofferings; required billing and collection impacts; as well as impact ongeneral ledger reporting.

Ensures compliance with and timelysubmission of reporting required by the Ohio Attorney General (certification ofpast-due balances) and Internal Revenue Service (Form 1098-Ts).

Strategic Leadership:Grant Accounting

Active management of accountingand financial reporting responsibilities for Federal, State, local and privategrants and contracts that are received by the College or its component units.Works with the principal investigations (PIs), the Grants Office, the Budget Officeand other College colleagues to ensure that grants are following accountingstandards and are in compliance with college policy and procedures, as well asregulations set forth by funding agencies.

Coordinates fiscal monitoring ofsub-recipients of grant programs. Stays current with Uniform Guidance andGovernment Auditing Standards and makes recommendations. Leads efforts inpreparation of facilities and administrative cost rate proposals (indirect costrate calculation).


Supervises assigned area ofresponsibility and staff by recruiting and hiring; assigning and delegatingtasks; providing direction; resolving work problems; communicating jobexpectations; training employees; and developing professional growth opportunities.Conducts annual employee evaluations; provides ongoing feedback and coaching;and effectively recommends pay increases, promotions, and other personnelactions. Approves leaves and authorizes overtime, as appropriate. Administersdisciplinary actions upon approval and in collaboration with Human Resources.Interprets, explains, carries out, and enforces the College's policies.

Strategic Leadership: BankingServices

Shares responsibilities forbanking and merchant services, including: daily reconciliation and monitoringof activities in the Cashier's Office, Delaware Campus, and retail operations(Bookstore, Degrees, Blend); monthly bank reconciliations; bank fees accordingto contract; security of the Cashier's vault; daily resolution of positive pay;other security measures; and cash flow projections. Communicates with bank andmerchant service representatives.

Compliance & EnterpriseSystems Management

Shares responsibilities as modulecustodian for Financials, Project (Grants) Accounting, Student Accounting, andFixed Asset modules. Develops a deep understanding of and proficiency in theenterprise systems. Exercises super user responsibilities for system/patchtesting; access control; and basic rules writing/editing. Makes requests fortechnical assistance and system enhancements. Develops and maintains businessprocess workflows.

Contributes to revision andcreation of policies, procedures, and effective internal controls, as itrelates to the assigned area(s). Ensures accuracy of accounting functions byoverseeing development and implementation of accounting systems, procedures,and controls.

Diversity, Equity &Inclusion

Develops and maintains strategicpartnerships with diverse groups and communities. Partners strategically withTalent Acquisition to ensure the best Diversity, Equity & Inclusionpractices are utilized in hiring that results in the hiring and retention of adiverse faculty and staff. Helps to ensure the College meets itsresponsibilities in identifying problem areas and systemic concerns whilereporting complaints alleging discrimination. Takes responsibility for creatinga welcoming, inclusive, and productive work environment where employees feelvalued and able to contribute to their full potential, regardless of theirdifferences. Assists with conducting workforce analytics to identify potentialinhibitors of a workplace environment that is diverse, equitable, and inclusive.

Other Duties andResponsibilities

Serves as the point of contact forthe Office of the Controller in the absence of the Controller. In this capacity, the candidate will lendsupport to Payroll and Bookstore operations, upon request. Hours will include evenings and weekends, asrequired. Manages multiple assignmentsof varying complexity and meets tight timelines and deadlines, with the abilityto adapt to changing needs of the College and business partners. Ensures College name and image is perceivedpositively by external as well as internal audience/stakeholders. Fosters and maintains a safe environment ofrespect and inclusion for faculty, staff, students, and members of thecommunity.

Usual PhysicalRequirements

Reasonable accommodations may bemade to enable individuals with disabilities to perform the essential jobfunctions described in this position description. While performing duties ofthis job, the employee regularly exhibits digital dexterity when entering datainto computer. The employee frequently sits for periods of time, stands, andwalks. Employee converses verbally or manually with others in person as well asby telephone. Vision demands include close, relatively detailed vision whenfocusing on computer screen. Employee occasionally lifts up to 10 pounds.

Working Conditions

Typical office and classroom environment.Regular exposure to moderate noise typical to business offices.

Knowledge, Skills and Abilities: Knowledge of: advanced management principles and practices; federal grant regulations; policy development and implementation; computer software programs and enterprise applications, including cloud applications, to include Microsoft Office applications (Work, Excel, Outlook, PowerPoint); generally accepted accounting principles, generally accepted auditing standards, Government Auditing Standards.Skill in: verbal and written communications; preparing financial and operational reports; planning, scheduling and organizing work; maintaining good public relations; customer service, working with detailed data; conflict resolution; general typing; knowledge of Word and PowerPoint, with advanced knowledge of Excel; solving organizational problems.Ability to: apply advanced management principles to practical work situations; develop and maintain effective working relationships with associates, vendors, students, telephone users, grant funding agency personnel and general public; research and analyze financial data and draw conclusions or recommend viable solutions; maintain accurate and complete work records; maintain confidentiality of student and employee records, budgets and sensitive information; think creatively to find solutions for business problems; perform complex tasks and prioritize multiple projects; gather, interpret and analyze statistical data and generate reports; prepare financial and operational reports, statements, and/or projections; develop, plan and implement goals; negotiate and manage contractual arrangements; apply accounting principles; work effectively with persons of varying cultures and diversity, relay key financial data in laypersons terms; consistently complete work that is accurate and timely; work with minimal supervision.

Minimum Qualifications: Bachelor's Degree in Accounting or closely related field. Must have at least five (5) years of progressively responsible accounting experience including supervision of staff and administrators. Financial statement preparation and review is required. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).

Preferred Qualifications: CPA; Higher education experience.