Director of Accounting & Finance
General Description Open Until Filled Job Title: Director of Accounting and Finance Level: Range F Department: Accounting and Finance Classification: Administrative RESPONSIBLE TO: Chief Financial Officer GENERAL DESCRIPTION: This administrative position is responsible for effective management of all aspects of accounting and financial reporting for the institution. Responsibilities include coordinating all accounting functions of general ledger, capital projects, long-term bonds, fixed assets, and cash management. Position ensures that the College's fiscal activities are in compliance with Board policies and administrative rules, as well as various federal, state, and agency laws and regulations. Supervises Accounting and Finance department staff which consists of the positions of Staff Accountant, Accounts Payable, Accounting Specialist AR, Accounting Specialist- Student Accounts, part-time Staff Accountant, Accountant- Student Accounts. Essential Functions EXAMPLE OF DUTIES: General Fiscal Management Advises the CFO on matters pertaining to fiscal services through the use of routine and special reports, analyzing a variety of financial information, supplementary analysis and oral reviews. Reviews and ensures integrity of the existing fiscal policies and procedures; recommends changes to and ensures compliance with such policies and procedures. Analyzes new laws and professional pronouncements; interprets the requirements, presents recommendations for their application and implementation as needed. Develops and implements college-wide procedures to effect fiscal policies. Works with the CFO to ensure audit requirements are incorporated into the accounting and reporting financial systems. Maintains knowledge of interpretations of a variety of federal, state, and agency laws and regulations necessary to fulfill the responsibilities of the position. Accounting and Financial Reporting Maintains, records and reports on revenue, and acts as liaison with county, state and federal agencies on revenue matters. Maintains of General Ledger for the College. Initiates and maintains internal control systems that protect staff, and the college from loss of funds. Maintains other journals consistent with generally accepted accounting practices. Manages and coordinates the year-end closing process and the preparation of the institution's annual financial statements including related footnotes MD&A and Single Audit OMB A-133. Prepares the in-house college financial statements, and coordinates staff support for the annual audit with independent auditors. Responds to auditor reports and recommendations. Proposes and implements a plan of action. Prepares and publishes the Comprehensive Annual Financial Report (CAFR). Acts as primary liaison with external independent auditors on annual financial report. Participates in the evaluation and implementation of new or modified financial and accounting computer systems. Maintains thorough working knowledge of the institution's financial management ERP system to ensure staff have the required knowledge needed for their area of responsibility. Supervises preparation of an indirect cost allocation plan to be used in determining college's cost of services and to maximize reimbursement from grant and contracted services. Budget Preparation and Oversight Assists in the preparation and administration of the College's annual budget. Monitors budget allocations, fund balances and related financial activities. Prepares and controls Accounting and Finance department budget, and provides assistance to the college Office of Business Service. Business Services Serves as a resource person on business services processes, as assigned. Provides technical consulting services to departments on accounting and financial reporting requirements. Works with departments to determine their financial reporting needs and assists them in accessing financial information to effectively manage their departments. Collaborates with internal and external personnel for the purpose of implementing and/or maintaining services and programs. General Supervision and Management Performs personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget. Provides leadership to staff by giving direction and guidance to direct reports, delegating assignments, reviewing staff productivity, and mentoring staff to ensure high quality accounting and financial reporting. Public and Intergovernmental Relations Assists a variety of external agency personnel (e.g. auditors, grant representatives, etc.) for the purpose of providing information and general support. Serves as primary liaison for all external financial reporting including the institution-wide I PEDS, accreditation and CCFIS reports. Supervises the preparation of various federal, state, and local reports required by grants and contracts. Service Creates and maintains a customer service culture, program, orientation and focus for assigned areas; monitors departmental activities and customer satisfaction with service delivery; identifies and implements appropriate improvement measures. Serves on UCC committees and task forces as requested Makes presentations to the campus, Board, public and legislature as required. Other Participates in institution-wide initiatives, providing financial expertise to various levels of management in the organization. Performs other related tasks as required by the CFO. TYPICAL PHYSICAL DEMANDS AND WORK ENVIRONMENT: Work pressures, disturbances of workflow, and/or some irregularities in work schedule are to be expected and require adaptation. Hearing voice conversation, sitting, walking, occurs in this job daily. Bending, climbing 3-step ladder, color identification, gripping hands & fingers, kneeling, lifting/carrying 0-14 pounds, standing long periods, stooping, twisting body, noisy work area, occurs regularly but not daily. Crawling, crouching, hammering, hearing alarms, lifting/carrying 15-34 pounds, will occur within the work year. KNOWLEDGE, SKILLS, AND ABILITIES: Thorough understanding of accounting principles and applications. Ability to learn and interpret laws, rules, and regulations affecting college accounting and fiscal operations; and to prepare clear, concise, and accurate reports. Knowledge of community college accounting procedures and fiscal procedures; principles of data processing. Ability to prepare a variety of financial statements, reports and analyses, including annual financial statements, and manage annual audit requirements for a large public entity with multiple funds. Knowledge of state and federal laws and regulations governing college fiscal policies and procedures including Generally Accepted Accounting Practices (GAAP), Generally Accepted Auditing Standards (GAAS), Governmental Accounting Standards Board (GASB) standards and Oregon Budget Law. Extensive knowledge of and experience in education budgeting, finance, cash management, investments, and accounting theory and practice. Ability to use and understand computerized systems for financial transactions and reports. Ability to recognize and resolve accounting, auditing, and internal control situations. Ability to utilize spreadsheet systems sufficient to perform assigned duties. Communicate clearly and concisely, both orally and in writing. Ability to work independently and supervise office staff. Understanding of internal controls related to fiscal management. Ability to work independently and supervise office staff. Understanding of accounting for non-profits, i.e. the Foundation. Skill in supervision. Qualifications MINIMUM QUALIFICATIONS : Master's degree in accounting, finance, business, or related field; or bachelor's degree in accounting, finance, business, or related field plus CMA or CPA certification. Seven (7) years of professional accounting operations experience to include: General Ledger, Cash Management, Fixed Assets, Accounts Payable, Accounts Receivable and Financial Statement Preparation. Two (2) years community college experience or two (2) years higher education financial experience Experience in public administration management, financial policy development. Three or more years of full charge supervisory experience, preferably in a higher education union environment. Working knowledge of operational and financial reporting issues. Ability to effectively communicate ideas and information in written and oral format to administrative staff, professional colleagues, governing boards, and the general public in large or small group settings. Experience in operational and strategic planning, policy development, and financial analysis. Demonstrated ability to work cooperatively and collaboratively with college faculty, staff, administrators and governing boards. Ability to use good judgment and maintain confidentiality. Skills in training and team-building. Ability to work with and support a diverse group of people. DESIRABLE QUALIFICATIONS : Experience working in an Oregon community college preferred. Knowledge of non-profit governmental fund accounting is preferred. Knowledge of GASB/FASB financial reporting requirements is preferred.