Senior Accounts Assistant (Purchase Ledger)

Process authorised Supplier invoices and pay Suppliers to the agreed terms. Post cash receipts and reconcile HSBC current account. Assist with preparation of month end and any other duties within the accounts department that may be required.

Client Details

A medium sized business with an international presence, based in offices in the Weybridge area with free parking provided and easy access via public transport.

Description

The Senior Accounts Assistant (Purchase Ledger) role involves;

GENERAL:

• Process supplier invoices and pay suppliers to the agreed terms
• Preparation of monthly BACS payments and foreign currency payments
• Reconcile supplier statements
• Post daily bank account transactions onto Axis
• Reconcile HSBC sterling current account and credit card account.
• Process freight forwarder documentation for seafreight collections and customs clearance

STOCK INVOICES:

• Process supplier invoices for machines and parts purchased by the company
• Ensure invoice prices and quantities agree to purchase orders and GRNs
• Investigate discrepancies with Purchasing Administrator/Warehouse/Supplier

OVERHEAD/CONSULTANCY/SERVICES INVOICES:

• Ensure all invoices for overheads and services are authorised by the appropriate manager
• Ensure all invoices for overheads and services are correctly coded to the appropriate expense category and department
• Ensure all expenditure is charged in the correct month making prepayments and accruals as and when necessary to ensure accuracy of management accounts

INWARD SEA SHIPMENT DOCUMENTATION:

• Compile documents and provide Freightstore with relevant documentation to enable them to collect goods from the port on our behalf and for them to declare correctly through customs.

STATEMENTS:

• Reconcile supplier statements to records monthly
• Resolve any statement queries with supplier

MONTH END:

Ensuring that all invoices for expected expenditure have been received at month end, including;

• Making an accrual for any expenditure not yet invoiced by a supplier
• Making a prepayment for any expenditure billed for in advance
• Run Purchase Ledger Reports prior to month end close down
• Review debit balances on creditors ledger and provide an explanation of why these exist

PAYMENTS:

Making supplier payments as follows;

• Ensure all purchase ledger transactions have been entered onto the system prior to running the monthly automated payment run, and then upload to HSBCnet to make sterling BACs payments and currency payments

• Raise ad hoc payments as required

BANK ACCOUNTS:

• Post sterling bank transactions daily
• Reconcile the sterling accounts and the credit card account on Axis

ACCOUNTS COVER:

Deal with any urgent issues that arise when other team members are absent;

• Provide credit control cover: opening accounts, Creditsafe credit status checks, answering customer queries, sending statements and copy invoices, reviewing customer credit status. Liaising with Customer Support/Service/Export depts. on daily issues.
• Provide cover for queries/requests from staff regarding credit card issues, foreign currency and petty cash
• To learn Concur to be able to assist staff with queries

YEAR END:

• Assist with year-end procedures.

Profile

The ideal candidate for the Senior Accounts Assistant (Purchase Ledger) role will;

• Have worked in a similar role previously
• Must have managerial or supervisory experience
• Will consider Purchase Ledger one of your key strengths

• Experience of bookkeeping, Strong knowledge of accounting terminology,Understanding VAT rules

• Experience in a purchase ledger role dealing with multiple currencies and completing bank reconciliations.

• Providing assistance in preparing management accounts

• live locally to Weybridge
• Multilingual would be advantageous (BUT NOT ESSENTIAL)

Job Offer

The Senior Accounts Assistant (Purchase Ledger) role offers a salary of £28-35,000 plus benefits.