Commercial Assistant

Willmott Dixon Group
23 Feb 2021
03 Mar 2021
Job role
We are currently recruiting for a Commercial Assistant to join Collida, an innovative new team within the Willmott Dixon family of companies. The role of the Commercial Assistant is to provide professional and efficient administrative support to the Head of Procurement Collida is Willmott Dixon's integrated construction platform that empowers customers by giving them greater control over their development needs.

To do this, we bring specialists in sustainable design, procurement, delivery and maintenance under one roof, then supercharge them with cutting edge technology. At Collida we think that simple is smart, believing that customers deserve more from our industry. Our team is investing in efficient new ways of working, to rethink how things are done and do them better. We are looking for driven, creative people to join our team.

A self-starter, you should be unafraid to think big, and will strive for excellence in everything you do. In exchange for your commitment we will provide you with the opportunity to develop your career in a fast paced but supportive family environment in which to drive the permanent evolution of our industry. All roles come with a competitive salary and comprehensive benefits package.

The Project Within this role you will be expected to: -

* Co-ordinate, manage and administer all matters relating to Consultant, Component and Supply Chain and ensure all payments are processed efficiently and by the due date.

* Maintain Collida database of platform components - including all associated metadata - on Collida ERP system

* Ensure cash collection procedures are followed and administered in a timely and accurate manner, including preparation of weekly reports on cash lock up, 'due & overdue' invoices, valuation tracking, cash flow forecasting, cross checking cash reports and retention status.

* Liaise effectively with all other Collida Departments, LCO's and Group Finance in respect of collation and transfer of information.

* Keep accurate records in respect of contract documents, CMGDs, PCs, Bonds, Warranties and PCGs and ensure company secretary is kept fully informed where applicable. Ensure any relevant documentation has the company seal applied.

* Accurately prepare overheads and accruals where appropriate, benchmarks and objective measures.

* Accurately and timely collate and prepare staff allocation information.

* Process Manual Payment requisitions. * Keep authorised signatory list up to date.

* Raise and send authenticated receipts and invoices where appropriate.

* Check accuracy of incentive claims and ensure associated back up provided.

* Update fixed asset register on a quarterly basis.

* Collate and send monthly KPI & EWG data to finance team.

Essential and Desirable Criteria You will need to have proven experience of the following: -


* Working in a financial / bookkeeping role, including carrying out reconciliation and control activities

* Ability to produce work to high standards of accuracy.

* Ability to understand and exercise rigorous financial and commercial control.

* Ability to check information quickly to ensure high levels of accuracy.

* Understanding of Digital Accountancy and Enterprise Resource Planning Platforms.

* Understanding of double entry book-keeping.

* Proficiency in the use of MS Word, MS Excel.

* Good communication skills in dealing with both financial and non-financial staff.

* Proactive approach to improving controls and making processes more effective and efficient.

* Working under own initiative.

* Good communication skills with internal staff and external customers.


* Construction / commercial experience would be an advantage but is not essential

Qualifications and Memberships Academic


* Good level of education to include 5 GCSEs at Grade C or above, A Levels.


* Early stages of AAT. Relevant qualifications in Accounting, Finance Management or Surveying.

* Experience of Dynamics 365 Finance & Operations.


Desirable * ACCA, AAT, RSA in bookkeeping.

Additional Information Willmott Dixon embraces diversity in the workplace and will consider flexible and agile working. We are a disability confident employer.


In return we reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, full / heavily discounted private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme.

About Us Willmott Dixon is one of the largest privately owned Construction businesses in the UK. Our unique selling point is our people. We are passionate about people, with a real focus and drive around continuous development. We strongly believe that this passion has allowed us the success we have enjoyed in recent years. Above everything else you will be joining a values based business: our values are at the centre of every activity we undertake. Having the right talent, coupled with the right culture and values, ensures that we have a sustained future and a trusted brand in our respective markets.

Willmott Dixon has recently been awarded 5thplace in the Sunday Times Best Companies Top 100 to work for and is the first major contractor and developer to win a Queen's Award for Enterprise in the category of sustainable development. We have also been recognised for outstanding investment in communities with a CommunityMark from Business in the Community and have recently achieved the Platinum Investors in People accreditation

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