Senior Payroll Manager

Digital Insurance LLC
Irvine, California, United States
Competitive salary
23 Feb 2021
25 Feb 2021
Job role
Experience level
OneDigital is proud of the tight-knit community we've built since the day we were founded. We're picky about the people who work for us, because as much as we are a business, we're also a family. Even through our rapid growth, we've managed to preserve our unique culture. We have a simple philosophy that if you take care of your employees, they will take care of customers and the bottom line takes care of itself.

With a distinctive culture, the best-in-class products and outstanding service, OneDigital has been recognized time and time again for our accomplishments within our industry as well as what we offer within our organization. Are you ready to join an already winning team and help us continue to grow for years to come?

Our Newest Opportunity:

Payroll Services for Multiple Clients Using Outside Service Bureau
  • Manages multi-state payrolls and HRIS components within multiple human capital management platforms.
  • Responsible for independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments.
  • Performs manual calculation of time and attendance records with an in-depth understanding of state specific wage and hour rules and regulations.
  • Works under a detailed payroll processing procedure for all clients. Audits and maintains timekeeping records for compliance with established standards and state regulations.
  • Audits and maintains timekeeping records for compliance with established standards and state regulations.
  • Trains employees on policies and procedures related to timekeeping entry and wage and hour compliance requirements.
  • Balances and controls earnings and deduction totals, calculates and prepares general ledger entries as needed, evaluates automated system output such as registers and standard reports and resolves any discrepancies.
  • Manages ad-hoc reporting and associated analysis and reconciliation of data.
  • Determines and corrects out-of-balance conditions, gathers payroll data for inclusion in financial statements, researches and prepares special reports for management as needed.
  • Manages payroll changes including benefit deductions and performs necessary audits to ensure accuracy.
  • Serves as client representative with various state agencies including setting up of new states and local tax jurisdictions as needed.
  • Prepares documentation for workers compensation audits and works directly with client outside auditor. Evaluates data, performs analysis and balances against system generated reports throughout the audit process.
  • Manages complex garnishments by calculating and determining order of priority as well as goes through the appropriate employee notification process.
  • Works on system conversions and implementations related to payroll and time and attendance.
  • Prepares annual 401(k) / 403(b) and FSA census for non-discrimination testing process timely in accordance with DOL and ERISA regulations when applicable.
  • Completes timely 401(k) and 403(b) submissions in accordance with DOL and ERISA regulations.
  • Manages components of leaves of absences including but not limited to: adhering to client-specific policies, tracking via payroll, and coordination with Human Resources on paid time off benefits.
  • Manages complex benefits reconciliation and audit; carrying out corrective action as needed through carrier, broker, client and employee interface.
  • Interfaces with outside company auditors as needed related to HR, Payroll and Benefits: provides ad-hoc reports, responds to procedural inquiries, and performs careful analysis of information prior to providing to outside audit sources.

Client Services
  • Interprets client contracts and management of billable work with responsibility to track and properly report time, identify supplemental services and opportunity for additional billable work.
  • Serve as contact for clients and clients' employees to answer questions regarding, among other things, policy and payroll compliance.
  • Serves as the primary resource for employees off site relating to Payroll for multiple clients to ensure compliance with policies and regulatory requirements.
  • Keeps internal and external management advised of potential problem areas and recommends/implements solutions as appropriate.
  • Effectively manages critical relationships with client representatives including employees, management and vendors to ensure client retention.
  • Effectively monitors and supports multiple client email boxes and correspondence and organizes electronic communication from various devices. Responds to inquires timely, determining priorities, and escalates sensitive matters when needed.
  • Performs other duties as assigned.
  • Supports the HR/Payroll service calendars for multiple clients.

Other Job Duties
  • Prepares government reports related to EEO and AAP compliance while timely adhering to agency deadlines.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Other projects as assigned.
  • Local travel to client locations.

Thank you for your interest in joining the OneDigital team!

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