MANAGER OF FINANCIAL PLANNING, ANALYSIS & REPORTING

Recruiter
University of Washington
Location
Seattle, Washington, United States
Salary
Competitive salary
Posted
23 Feb 2021
Closes
25 Feb 2021
Ref
185454
Experience level
Manager
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.

The Departments of Neurological Surgery and Neurology specialize in the management of acute brain and spinal trauma, vascular disease, disorders of the brain, peripheral nerves and spine. We also co-direct the UW Medicine Neurosciences Institute. Our physicians practice at Harborview Medical Center, UW Medical Center-Montlake Campus, Seattle Children's Hospital, UW Medical Center-Northwest Campus, Valley Medical Center, the VA Hospital, and throughout the 5 state WWAMI Region. In addition, the departments have one of the premier academic training programs in the world. We have an outstanding research program ranging from spine regeneration to brain computer interfaces and a broad array of clinical trials.

The Departments of Neurological Surgery and Neurology have an outstanding opportunity for a Manager of Financial Planning, Analysis & Reporting.

RESPONSIBILITIES

Financial Analysis Development and Implementation:

• Act as an analyst for complex projects and multiple ongoing financial analytic projects simultaneously.

• Design internal data collection instruments that effectively obtain data necessary to analyze new and existing programs as well as identified analytical objectives.

• Conducts analysis to identify opportunities for the development or expansion of programs or business areas that support the department's objectives.

• Conducts financial analysis to identify opportunities for the cost improvements that support multi-departmental financial, clinical, research and community service business objectives.

• Analyze reasons for customer requests. Reports simple data requests out of multiple source systems where appropriate. Re-directs and re-focuses data requests into information / analysis products where appropriate.

• Validate and integrate data from hospital/UW Medicine and University of Washington (UWP) databases to provide comprehensive analysis and plans; examples include: assessing sub specialties and physician performance; preparing financial pro formas for business plans, assessing operational and financial performance, determining market share and utilization factors; identifying external trends and major assumptions, supporting financial goals as needed.

Clinical Finance Analysis

• Prepare and analyze data and participate in the clinical budgeting process to:

o Assess the need for additional faculty, clinical staff or other resources that fit with emerging or on-going clinical initiatives

o Work with the Vice Chair- Administration and Finance to prepare and implement annual clinical budgets

o Meeting independently with Division Chiefs to review and achieve agreement with the budget; may meet with individual faculty to explain CFTE and WRVUs, as requested by leadership

o Monitoring budgets and updating budget to actual reports; instituting changes or making recommendations for change as necessary

• Monitor, track, and report CFTE and productivity for all faculty.

• Provide calculations and analysis to support the semi-annual Incentive Distribution; assuring rationale for payment as well as accuracy and compliance with UW Medicine guidelines.

• Request access clinic, TPS and other payments for faculty and annually renew TPS and access clinic payments for UWP and CUMG faculty.

• Develop pro formas, off-cycle requests and business cases to provide analysis and support for appropriate faculty recruitment and retention; ensure pro formas are approved for all recruitments prior to offer letters being sent.

• Ensure financial elements of faculty offers are captured and incorporated into offer letters and Departmental financial tools.

• Organize and retain excellent notes regarding all income statements, exception requests and communication regarding incentives.

• Provide monthly productivity reports to VCFA, Chairs, Chiefs and individual faculty as requested.

• Manage Qgenda vendor relationship and serve as internal subject matter expert related to scheduling protocols, implementation, and resolving all faculty questions.

Hospital Support Budget Analysis

• Provide expertise in hospital budgeting methodology and nuances in order to provide rationale for Departments' request.

• Provide decision support to Director and Chairs when negotiating hospital support.

• Participate as a central part of the Department team in negotiations with hospital & UW Medicine executives; representing the Department in the VCFA's absence.

• Implement and manage the hospital support agreements, which includes monitoring funds flow and assuring funds are allocated properly.

• Partner with clinic and hospital operations to develop the clinic and case volume budgets, ensuring alignment with department and faculty budgets and goals.

• Manage the financial decision support, analysis and reporting systems:

o Develop methods to track production and financial performance of clinical programs and providers

o Evaluate trends that impact clinical activities overseeing the collection of data, communicating emerging trends and opportunities to leadership

o Initiate regular monitoring and reporting of trend indicators for clinics, programs, and individual physicians

o Manage the SCCA, SCH and CUMG annual true-up process

Revenue Cycle Management Activities

• Partner with UWP/CUMG on high-level revenue cycle activities for the Department:

o Serve as a liaison between the practice plan, clinical ops, clinicians and the department to address operational problems that impact financial outcomes

o Use data analysis to recommend revenue enhancement opportunities

o Lead clinical finance improvement opportunities

Project Management and Consultation:

• Independently and successfully functions as internal consultant to departmental leaders, in tandem with departmental leadership. Work is thorough, accurate, timely, well-reasoned, trusted and credible.

• Capture, evaluate, prioritize and understand business needs and translate them into business process and system requirements.

• Develop inclusive solutions that balance trade-offs and benefits among diverse partners and programs.

• Develop consensus related to project priorities and requirements by analyzing information, independently drawing valid conclusions and making recommendations.

• Contribute and add value to the decision process in tandem with Department leadership; identifies best practices, key levers/drivers for success, and solution proposals.

• Assist department leaders in identifying business needs requirements.

• Presents appropriate analysis products to management and executive groups via in-person presentations and written reports.

• In providing analysis products, successfully balances detailed process and technical sophistication with action and timely results.

• Conducts critical assessment of information requests in context of available resources, data infrastructure and uses. Creatively finds solutions to resource constraints through collaboration with organizational leaders.

• Creates and manages analytic timelines and products. Develops work in progress / priority project lists, timeline, coordinates team tasks, maintains issues list, and provides regular status reports.

• Define stakeholders, objectives, scope, risks, and success criteria for both ad hoc and routine reporting critical to support key business decisions.

Performance Improvement Analysis:

• Takes the initiative to identify and offer leaders appropriate solutions to performance improvement opportunities.

• Assists department leaders in developing measurements/metrics to assess performance, track trends, identify strategies, and implement action plans to improve.

• Independently advises and consults with department leaders to assist in redesigning and changing work processes to improve performance; facilitates solutions and issue resolution. Creates scenario options for the future.

Other Duties as Assigned.

MINIMUM REQUIREMENTS

Bachelor's Degree in IT, Finance, Accounting, Business or Healthcare Administration. At least five years of analysis experience in a healthcare setting.

Equivalent education and/or experience may substitute for minimum requirements.

DESIRED REQUIREMENTS

• Ability to utilize numerous computer applications - Microsoft Office application skills (Access, Excel, PowerPoint, Visio and Word), multiple report writers and databases.

• Advanced understanding of financial and clinical information systems and decision support systems.

• Advanced knowledge of operational, financial and/or clinical performance improvement methods; performance improvement, medical terminology, ICD10/CPT4 coding and regulatory requirements.

• Ability to interpret financial information and data and formulate recommendations.

• Expert analytical and business consultation skills.

• Ability to prepare complex financial analysis and interpretations with high degree of accuracy.

• Proven analytical, verbal and written communications skills.

• Ability to work independently with a minimum level of supervision.

• Experience developing dashboards for a variety of audiences.

• Prefer experience with McKesson Performance Manager Microsoft SQL Server and Reporting Services, Business Objects Database, Tableau, SharePoint and web publishing tools.

• Ability to interact effectively with senior management, department management, faculty and staff, and to forge excellent working relationships.

• Excellent critical thinking, decision-making, and problem solving skills.

• Excellent communication skills (listening, verbal, written, and presentation).

• Skill in carrying out detailed work plans accurately.

• Skill in teamwork dynamics.

CONDITIONS OF EMPLOYMENT

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.