Bookkeeper (Payroll & Management Accounts)
- Experience level
- Part qualified
The company Bookkeeper oversees the company's financial data and compliance. The Bookkeeper is also responsible for maintaining sales ledger/accounts receivable, purchase ledger/accounts payable, payroll, VAT, daily financial entries, and reconciliations of all control accounts.
A small-medium sized business based in offices in the W. Byfleet area with free parking provided and easy access via public transport.
The Bookkeeper (Payroll & Management Accounts) role involves:
Management of payroll including filing of RTI monthly data with HMRC, management of
pension payments, overtime, changes to tax codes, reporting sickness days, processing
monthly salary journals, issuing pay-slips, issuing P60s, P45s and monthly P32's.
Preparing the quarterly VAT returns, running summary and detailed reports to ensure
they are correct, agree amounts to the Trial Balance and file VAT Return with HMRC.
Responsibilities for sales ledger, including transferring 3rd party fees and VAT amounts to
reserve bank account ready for future payment, allocating remittance advices to client's
accounts and credit control.
Responsibilities for purchase ledger, including processing purchase invoices, allocating
3rd party fees, checking and allocating sales invoice with 3rd party fees, paying associated
3rd party fees once sales invoices have been paid.
Responsibilities for nominal ledger including monthly journals for salaries, depreciation,
interest, preparation of accruals and prepayments.
Reconciling and inputting data for company credit card statements.
Paying staff expenses by BACS and remittance to staff through purchase ledger,
reconciling and inputting expense data and receipts and updating the cashflow.
Reconciling petty cash with receipts and project numbers.
Transfer of funds to overseas subsidiary company.
Daily reconciling of bank accounts, cash flow and expenditure. Maintenance of cashflow
Preparing and issuing month end reports to Directors for Balance Sheet, Profit & Loss,
Trial balance, aged debtors, aged creditors, detailed nominal activity, sales invoices, sales
credits, cash flow, dashboard, etc.
End of year reporting to the external accountant.
Preparation of monthly management accounts- prepayments, accruals and cut off on
Transition from Sage to cloud-based system like Xero.
The ideal candidate for the Bookkeeper (Payroll & Management Accounts) role:
- MUST be AAT level 4 (AAT qualified)
- MUST have knowledge of the accounting system XERO
- will ideally have knowledge of the accounting system Sage
- must have worked in a similar role previously
- will ideally live locally
Note - this role will be homes based initially but in the longer term will be predominantly office based (although some working from home days will still be possible)
The Bookkeeper (Payroll & Management Accounts) role offers a competitive salary of £25-27,000 + benefits including private health insurance, 20 days (rising to 25 days holiday), company pension