Accountant I
- Recruiter
- The University of Texas at Austin
- Location
- United States
- Salary
- USD 19.23 per hour
- Posted
- 23 Jan 2021
- Closes
- 24 Jan 2021
- Ref
- R_00011560
- Job role
- Accountant
- Sector
- Education and training
- Experience level
- Qualified accountant
Job Posting Title:
Accountant I
Hiring Department:
UT Press
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Immediately
Position Duration:
Expected to Continue
Location:
UT MAIN CAMPUS
Job Description:
To provide accounts payable and reconciliation services for a book publisher, UT Press.
Job Details:
Responsibilities
Required Qualifications
High school graduation or GED. Four years of experience in governmental or commercial accounting. Experience using Microsoft Word and Excel. Experience using Filemaker Pro or other database software. High level of accuracy and attention to detail a must for this position. Experience using standard office machines and ten-key adding machine by touch. Experience performing data entry and data retrieval functions. Excellent clerical skills. Excellent verbal and written communication skills.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
College degree in accounting or other business related area. Experience using DEFINE, Points Plus, and UT Market and related web-based modules. Experience composing correspondence. More than four years of data entry and accounting clerk experience. Self-motivated individual willing and able to learn a variety of tasks in order to assist the department as needs change. UT-Austin experience.
Salary Range
$40,000+ depending on qualifications and years of experience.
Working Conditions
Under normal conditions (non-pandemic), work will be performed in the office at Lake Austin Centre 3001 Lake Austin Blvd. Due to Covid-19, will primarily work remotely to begin, though some training and work will be required at our physical location at Lake Austin Centre. Schedule to be discussed.
Required Materials
Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2020 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.
Accountant I
Hiring Department:
UT Press
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Immediately
Position Duration:
Expected to Continue
Location:
UT MAIN CAMPUS
Job Description:
To provide accounts payable and reconciliation services for a book publisher, UT Press.
Job Details:
Responsibilities
- Review invoices for accuracy and process invoices for payment. Prepare various types of payment vouchers (VP1, VP2, VP7, VPE, VT5, VT6, bank wires). Serve as point of contact with the Office of Accounting to resolve processing issues. Set up vendors' IDs for new payees. Maintain departmental voucher files. Obtain and reconcile Procard supporting documentation. Reconcile unit's purchases with receipts.
- Code and enter all vouchers into general ledger software (Acumen). Prepare and enter various monthly journal vouchers. Reconcile general ledger to Office of Accounting's Statement of Accounts. Identify and correct discrepancies.
- Create purchase orders for independent contractors (freelance, readers, designers, etc). Monitor PO balances to match PO's original amount.
- Process purchases orders and perform purchasing related functions. Monitor blanket purchase orders and encumbrances to ensure funds for the entire year. Order office supplies via Points Plus. Strong familiarity with Handbook of Business Procedures.
- Instruct and assist unit's staff with entertainment and travel procedures and forms. Process travel authorizations and reimbursements.
- Renew annual postal permits. Monitor postage meter balances, postage due balances and various journals postage accounts. Request postage funds as needed. Obtain and reconcile postage receipts. Prepare monthly vehicle usage reports. Coordinate vehicle repairs and maintenance. Monitor unit's driver eligibility.
- Review and approve various payment vouchers as needed. Create IDTs for books purchased by UT-Austin's units and departments. Review IDT accounts in Acumen and request copies of invoices from Customer Service to charge UT departments. Assist customer service, as needed.
Required Qualifications
High school graduation or GED. Four years of experience in governmental or commercial accounting. Experience using Microsoft Word and Excel. Experience using Filemaker Pro or other database software. High level of accuracy and attention to detail a must for this position. Experience using standard office machines and ten-key adding machine by touch. Experience performing data entry and data retrieval functions. Excellent clerical skills. Excellent verbal and written communication skills.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
College degree in accounting or other business related area. Experience using DEFINE, Points Plus, and UT Market and related web-based modules. Experience composing correspondence. More than four years of data entry and accounting clerk experience. Self-motivated individual willing and able to learn a variety of tasks in order to assist the department as needs change. UT-Austin experience.
Salary Range
$40,000+ depending on qualifications and years of experience.
Working Conditions
Under normal conditions (non-pandemic), work will be performed in the office at Lake Austin Centre 3001 Lake Austin Blvd. Due to Covid-19, will primarily work remotely to begin, though some training and work will be required at our physical location at Lake Austin Centre. Schedule to be discussed.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2020 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.
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