Budget/Accounting Analyst

Budget/Accounting Analyst

Job Summary:

Coordinate, monitor, analyze, and assist in the preparation of the departmental budget; conduct complex financial and budget analysis to assess and enhance financial and related operational methods and activities; prepare financial and cost accounting reports.

Department/Unit Summary:

Vanderbilt-Ingram Cancer Center (VICC) is a leader in the prevention, diagnosis and treatment of cancer. The centers world-renowned team of experts provides a integrated, personalized and patient-centered approach to cancer care, including treatment, research, support, education and outreach. From a wide variety of wellness programs to a leading REACH for Survivorship Clinic, patients find support from diagnosis through survivorship. VICC is a National Cancer Institute-designated Comprehensive Cancer Center, one of just two centers in Tennessee and 51 in the country to earn this highest distinction, and ranks in the top 10 nationwide for cancer research grant support. Here is a link to our website - http://www.vicc.org/

Position Shift:

• First Shift

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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity - of culture, thinking, learning and leading - is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

• Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.

• Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

• The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.

• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

• Magnet Recognition Program: Received our third consecutive Magnet designations.

• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

• Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

Additional Key Elements/ Responsibilities:

• Analyze and prepare budgetary data for department budget, including rate projections and personnel salary/wage data.
• maintaining confidentiality of data
• using applicable Financial Management budget guidelines
• Research, analyze, prepare, and reconcile data for department budget; identify and research variances; create unique and often complex reports; make projections and recommendations; develop cost comparisons with previous budgets.
• using applicable Financial Management budget guidelines
• using generally accepted accounting principles
• Design, develop, and implement financial/budget reporting systems, including financial forecasting; prepare regular and special accounting and financial reports for department needs.
• using a broad knowledge of Vanderbilt systems, accounting practices and organizational business units
• using creative problem solving skills
• Perform internal budget auditing function for department; recommend procedural changes; review data periodically to analyze trends affecting budget/accounting needs.
• using generally accepted accounting principles
• by maintaining regular communication with intra-departmental administrative teams to promote consistency in accounting practices
• Advise supervisor regarding budgetary matters; resolve routine budget issues concerning personnel, utilization of facilities, equipment, and funds; supervise clerical staff as required.
• using excellent communication skills
• using creative problem solving skills
• Create and maintain systems for inventory control of equipment; monitor the purchase of material, services, equipment, and utilization of facilities and personnel.
• completed accurately and timely
• using Vanderbilt equipment inventory guidelines
• Review the preparation of contracts; write and update internal procedures and controls for outside vendor contracts; supervise support staff in this function.
• using excellent written communication skills
• using a broad understanding of Vanderbilt's overall contracting procedures
• Serve as liaison with other departments to provide budget and cost accounting information.
• using excellent oral communications skills
• promoting consistency in accounting standards and reporting

BUDGET/ACCOUNTING ANALYST Invoicing

• Responsible for ensuring accuracy and timeliness on submitting invoices to sponsors, ensuring that we hit monthly invoicing goals set for the fiscal year.
• Monthly invoicing reporting to Post-Award manager of invoicing actuals to goal.
• Ownership of any sponsor escalations that require budget analyst/manager attention.
• Report to manager any variances to monthly invoicing goals.

• Provide monthly report to Accounting Manager showing details on current month invoices include total dollar amount.
• Work with billing compliance team to ensure accuracy of final invoice.
• Respond and communicate with sponsors for any invoicing inquiries on submitted invoices - answering questions or providing backup documentation through problem solving.
• External system ownership for submitting invoices through various sponsor portals, requiring strict attention to detail.
• Collaborate with CTSR team in review of routine departmental processes and procedures to identify inefficiencies and areas of improvement.

TECHNICAL CAPABILITIES:

CORE ACCOUNTABILITIES:

CORE CAPABILITIES:

Basic Qualifications

Position Qualifications:

Bachelor's Degree (or equivalent experience) and 3 years experience

Physical Requirements/Strengths needed & Physical Demands:

Movement

• • Occasional: Sitting: Remaining in seated position
  • Occasional: Standing: Remaining on one's feet without moving.
  • Occasional: Walking: Moving about on foot.
  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
  • Occasional: Push/Pull: Exerting force to move objects away from or toward.
  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
  • Occasional: Crawling:Moving about on hands and knees or hands and feet.
  • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
  • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

Sensory

• • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
  • Occasional: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.
  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

Environmental Conditions

• • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.
  • Occasional: Pathogens: Risk of exposure to bloodborne pathogens and other contagious illnesses.
  • Occasional: Radiation: May be exposed to occupational radiation, requiring enrollment in VUMC's Radiation Safety Program which includes training, use of personal protective equipment with lead shielding, and personal dose monitoring.
  • Occasional: Climate: Ability to withstand exposure to atmospheric extremes including heat, cold, humidity, and barometric pressure changes.