Job Summary *POSITION OPEN UNTIL FILLED* 1st Review: 11/16/2020 GENERAL DESCRIPTION OF POSITION Performs intermediate-level work in accounting and other financial functions associated with the operations of the Finance Division . Performs various accounting duties such as the preparation and entry of journal entries into the accounting software, reconciles various general ledger accounts and bank statements, prepares tax reports, assists with the month-end closing process, and compiles financial reports. Completes various accounts payable, accounts receivable, and improvement district duties. This position will work closely with other City personnel and outside agencies to ensure policies and procedures are being followed, and will prepare information for auditors, and participate in special projects. Duties range from routine to the most complex of accounting projects and responsibilities, requiring initiative, independent judgement and critical thinking, and the ability to make decisions for the projects/processes for which they are assigned. SUPERVISION RECEIVED Works independently under the general supervision of the Finance Administrator. SUPERVISION EXERCISED Provides technical accounting support to other finance department staff. Minimum Qualifications/Special Requirements EDUCATION AND EXPERIENCE College education in Accounting, Finance, or a closely related field, preferably with a Bachelor's degree. Two to three (2-3) years' experience in accounting, preferably with a municipality or in another governmental setting. Advanced Excel skills required. OR any combination of education and significant experience sufficient to successfully perform the essential duties of the job such as those listed above. SPECIAL REQUIREMENTS Valid Arizona Driver's License or ability to obtain within 6 months of hire. Ability to be bondable and may be required to become a notary public. Essential Functions ESSENTIAL DUTIES & RESPONSIBILITIES Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Prepares and enters various routine and non-routine journal entries. Performs various account reconciliations. Reviews, prepares, and processes miscellaneous accounts receivables and cash receipts. Monitors and prepares billings for improvement district assessments. Processes payments, prepares payoff quotes and financial reports, and performs reconciliations of subsidiary improvement district ledgers with the general ledger accounts. Enters new special assessment districts and maintains the assessment accounts. Coordinates and participates in the annual delinquency sale. Performs monthly reconciliations of the City's bank accounts. Enters, reviews, and maintains the City's vendors. Reviews purchase card transactions and coordinates with departments to ensure the timely reconciliation and review of electronic statements. Ensures compliance in accordance with City policies and procedures. Processes the annual unclaimed property in accordance with state requirements. Reconciles the City's health insurance billings to ensure proper recording and payment. Prepares monthly sales tax returns. Reviews general ledger accounts to ensure proper reporting of financial information in accordance with established accounting practices and rules. Prepares reports, and audits transactions and processes. Reviews, reconciles, and monitors grant projects. Participates in month-end and year-end processes. Assists with capital asset processes. May provide coverage for other departmental staff during absences. Participates in special projects. Prepares and submits various financial reports. Researches, audits, analyzes, presents findings and/or makes recommendations to improve processes or systems. Prepares workpapers and assists external auditors with the financial audit. Provides excellent customer service to both internal and external customers. Regular attendance and punctuality is an essential function of this job to ensure continuity. Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions. PERIPHERAL DUTIES Writes letters, memos, and reports to effectively communicate information to users both in city departments and to outside users. May serve as a member of various employee committees. May also provide support information and attend meetings of other city committees, boards, and commissions. Performs special assignments as requested. Performs other duties as required. Provides training to department and other city staff members. WORK CONTACTS Frequent contact with other City departments to provide and obtain information relating to cash receipts and purchases. Frequent contact with Title Company personnel and other agencies relating to questions and payoff information for special improvement districts. Miscellaneous NECESSARY KNOWLEDGE, SKILLS and ABILITIES: Knowledge of generally accepted accounting principles and auditing standards. Knowledge in financial and fund accounting. Exceptional skill in utilizing electronic systems and software. Ability to read and interpret data, manuals, and specifications. Ability to organize workload, set priorities, and meet deadlines. High attention to details with a focus on accuracy in work. Ability to conduct research. Skill in performing analyses with the ability to formulate solutions and provide recommendations. Ability to work independently and with a team. Must be able to establish effective working relationships with all City staff and communicate policy. Effective communication skills with the ability to present results clearly and concisely, both verbally and in writing. WORK ENVIRONMENT The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.