Transcript and Degree Audit Specialist

Recruiter
Contra Costa Community College District
Location
Pittsburg
Salary
Competitive
Posted
22 Nov 2020
Closes
01 Dec 2020
Job role
Audit
Sector
IT/Telecoms
Contract type
Permanent
Hours
Full time
Position Title Transcript and Degree Audit Specialist Special Instructions to Applicants Note: New employees will be placed at the first step which is $4,181.00 per month, or second step $4,392.00 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $5,093.00 per month is reached on the salary schedule Diversity Statement It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Recruitment Type: Open (Internal and External applicants) Location Los Medanos College Posting Number # of Openings 1 Range 54 Salary $4,181 – $5,093 per month (see salary guidelines above) Position Status Permanent Overtime Status Non–Exempt (eligible) Position Full–Time If temporary, employment duration: N/A # of Hours Scheduled Per Week 40 Work Schedule By Day and Work Hours Monday–Friday 8:00 am – 5:00 pm (Schedule subject to change) Shift Differential % N/A # of Months 12 Non–work Periods: N/A EEO Job Category Clerical/Secretarial Employee Group Classified Department L1020–Matriculation Position Definition To perform complex tasks pertaining to the audit of transcripts and other materials effecting degree analysis, student academic standing and transfer planning; to build and maintain degree audit programs; and to train other clerical staff in the use of degree audit files. Distinguishing Characteristics N/A Examples of Duties/Essential Functions Duties may include, but are not limited to, the following: Plans, organizes, and implements functions and activities pertaining to the review and analysis of transcripts and other admission and record documents. Builds and maintains complex degree audit files, using syntax to generate rules. Works closely with the articulation personnel in carrying out agreements with accredited colleges and universities. Reviews, audits and verifies the accuracy of database input documents and output reports. Troubleshoots problems with the degree audit output. Receives information regarding associate degree and certificate of achievement and inputs the data in the automated record management system. Assists in the training and in–service of admission and record personnel in performing transcript evaluation. Serves as a technical resource to other admission and record clerical staff. Restructures and modifies degree audit files using approved system modification methods. Assists in writing and revising procedure manuals and admission record informational documents. Prepares reports pertaining to degree audit and admission informational data. Conducts research studies and surveys regarding admission and record processes and procedures. Establishes and maintains a variety of general files and records, some of which may include confidential information. Performs related duties as assigned. Minimum Qualification–Education/Experience EXPERIENCE AND TRAINING Three (3) years of experience performing review and analysis of transcripts and other admission and record documents, preferably in a college setting. EDUCATION / LICENSE OR CERTIFICATE Possession of a high school diploma/ GED or the equivalent. Minimum Qualification–Knowledge Of District and state regulations, policies and procedures regarding college admissions and records. Automated record management methods, techniques, and strategies. Current business practices relevant to the Department of Admissions and Records. Communicate effectively, both orally and in writing. Modern office procedures, practices and technology/equipment. Modern software applications (e.g. Microsoft Office Suite, etc.). Record keeping principles and procedures. Basic mathematics. Minimum Qualification–Skill To Minimum Qualification–Ability To Effectively and efficiently perform technical and complex admission and record functions. Operate a computerized record management and automated office management systems. Interpret, condense, and summarize technical admission and record detail and information. Effectively assist in the coordination and training of admission personnel in record management processes. Communicate effectively, both orally and in writing. Keyboard with accuracy. Establish and maintain cooperative work relationships with those contacted in the performance of required duties. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio–economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties. Desirable Qualifications o Strong problem–solving/analytical skills and ability to test viable set–up options. o Excellent attention to detail, especially in maintaining projects with accuracy while following procedural guidelines. o Experience developing, maintaining, and troubleshooting complex technical systems, such as Colleague's Degree Audit system, in collaboration with a district process expert team. o Ability to research and interpret Education Code, Title 5 regulations, and district policies that contribute to the development of transcript and degree audit requirements. o Experience training others on policies, processes, and procedures, with a strong commitment to the principle of continuous improvement. o Knowledge and experience with degree and transfer requirements within the California community colleges and CSU /UC transfer university systems. o Strong communication and organizational skills with experience in an Admissions Office environment. Job Open Date: 11/11/2020 Job Close Date: 12/10/2020 Open Until Filled No Foreign Degree and Credit Statement: In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services ( NACES ) agency prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evalua

Similar jobs

Similar jobs