Academic Business Analyst

The University of Texas at Austin
United States
USD 28.84 per hour
24 Nov 2020
25 Nov 2020
Job role
Business analyst, CFO
Job Posting Title:
Academic Business Analyst

Hiring Department:
Faculty Affairs

Position Open To:
All Applicants

Weekly Scheduled Hours:

FLSA Status:

Earliest Start Date:

Position Duration:
Expected to Continue


Job Description:
Enhance and document business processes for Academic Personnel Services (APS) within the Faculty Affairs portfolio of the Office of the Executive Vice President and Provost.

Job Details:

Enhance and document business processes for Academic Personnel Services (APS) within the Faculty Affairs portfolio of the Office of the Executive Vice President and Provost.
  • Analyze the established day-to-day business functionality of APS across all processes in an effort to identify opportunities to increase efficiency, improve productivity, and maximize the effectiveness of workflows and practices.
  • Act as the project lead, co-lead, or consultant (as needed) during the design phase and implementation of identified enhancements by creating and maintaining project plans, schedules, and documentation from start to finish.
  • Create and/or update the requirements, workflows, rules, and process documentation of both existing and newly enhanced APS business functions for both internal and campus stakeholders.
  • Research and learn new or currently underutilized tools and functions that could further improve APS business operations.

Required Qualifications

Bachelor's degree and two years of experience or more in a business analyst role with a focus on process improvement. Demonstrated experience developing and documenting work requirements, rules, workflows, reports, and presentations for enhancement projects. Experience implementing projects and managing their progress from start to end. Demonstrated written and verbal communication skills. Strong analytical, multi-tasking, and problem-solving skills. Ability to work independently and collaboratively in a team-oriented environment. Self-motivated and capable of managing frequently shifting priorities and tasks while handling multiple projects and meeting all deadlines. Proven track record of adherence to a specified work schedule, punctuality in attending appointments, and prompt responses to requests and inquiries. Ability to manage sensitive and confidential information applying sound judgment, tact, and discretion at all times.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Certification in a business analysis program, such as the Project Management Institute's Professional in Business Analysis. Experience in Lean Six Sigma. Working or extensive knowledge of the work requirements, rules, workflows, policies, and procedures surrounding the management of academic personnel, from recruitment through separation, at UT Austin. Working knowledge of the Workday HCM/Payroll product, as well as DEFINE, File Maker Pro, the Microsoft Office Suite, and Mac OS X. Advanced Microsoft Office Excel skills. Experience with JIRA or large-scale ticketing systems.


$60,000 + depending on qualifications

Working Conditions
  • Typical office environment
  • Repetitive use of a keyboard

Required Materials
  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest
  • One to three samples of work-these might include writing samples, process maps, project management timelines, instructional documentation, or presentations.

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.


The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
  • E-Verify Poster (English) [PDF]
  • E-Verify Poster (Spanish) [PDF]
  • Right To Work Poster (English) [PDF]
  • Right To Work Poster (Spanish) [PDF]


Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2019 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

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