Payroll Manager - sole role

A highly autonomous, sole Payroll position (no staff management). This role is suited to someone who is happy to run a payroll from start to finish, and can also add value in the form of improving processes, automation of manual tasks, and sourcing and using new systems.

Client Details

A medium sized organisation with an excellent reputation. Based in offices in the Weybridge area with free parking provided and easy access via public transport.

Description

The Payroll Manager - sole role (no staff management), involves;

Payroll

• Prepare and process monthly payroll. Email or print monthly payslips.
• Calculate and make payments for PAYE, NIC, SSP and SMP to HMRC.

• Reconcile all payroll and pension accounts, monthly.
• Reconcile, prepare and dispatch year-end HMRC returns.
• Prepare and dispatch P11D year-end returns for expenses and benefits.
• Prepare and administer the annual salary reviews.
• Prepare annual salaries budget for Head of Finance.
• Prepare reports for the Remuneration Committee via the Head of Finance.
• Liaise with HR & the Heads of for new and amended staff details.
• Ensure all payroll records are methodically kept up to date and filed accurately and securely in accordance with accounting policies and regulations.
• Point of contact for all payroll queries.

Pension

• Administer 2 separate pension schemes
• Make monthly payments to schemes and file annual returns.
• Complete online auto enrolment pension information.
• Pensions Annual Return Service record.
• Pensions contributions TR17 annual return.

Other Payroll Duties

• Keep accurate records of staff holiday, sickness and other reasons for absence.
• Process staff loans.
• Deal with tenants and Inland Revenue for rent subsidies on staff accommodation, liaising with the Administration department.
• Reconcile year-end utility charges and refunds to tenants in staff accommodation.
• Ensure payments are made to any third parties from payroll deductions i.e. court orders/childcare vouchers.
• Administer the annual premium for the Business Staff Group Life Assurance Scheme.
• Analysis work, for example - reconciling staff numbers to budget monthly; department changes; new roles and staff; salary changes cost/budget etc.
• Keep up to date with legislation changes and attend conferences and training courses to do so. Advise others of future changes in payroll and pensions legislation.
• Look at ways of improving the payroll function by investigating new software to manage incoming data e.g. timesheets, staff changes etc.

Non Payroll Duties

• Manage, process and pay expense claims from staff, ensuring correct nominal codes and signatures. Post to SAGE and keep accurate records of the P11D's.
• Manage, process and pay PSA.
• Provide information and support for the Benenden scheme.
• Gender Pay Report, prepare figures for Head of HR.

Profile

The ideal candidate for the Payroll Manager - sole role, will;

Essential Criteria

• At least 5 years' proven experience of processing an electronic payroll function (ideally within a sole role).
• Experience of improving payroll operations e.g. implementation of new system to improve efficiency whilst creating a paperless environment.
• Experience of providing advice to staff on pensions, NI, tax and providing understanding to complex payroll issues.
• Knowledge of GDPR and understanding of how to handle sensitive and confidential data.

Desirable Criteria

• Hold relevant payroll or financial training and/or qualification.
• Member of a Payroll Association.
• Experience of working within finance in an educational setting.
• Knowledge of pension schemes.
• Knowledge of Sage Line 50 Payroll

Job Offer

The Payroll Manager - sole role, offers a competitive basic salary of £35-37,000 per annum, plus excellent benefits including pension, free lunches, excellent facilities, free parking, 25 days holiday plus bank holidays (increasing to 30 days plus bank holidays), and more.

NOTE - this is an office based role, 08.00-17.00, Monday to Friday (some flexibility regarding remote working once established in post)