Payroll Manager - sole role
A highly autonomous, sole Payroll position (no staff management). This role is suited to someone who is happy to run a payroll from start to finish, and can also add value in the form of improving processes, automation of manual tasks, and sourcing and using new systems.
A medium sized organisation with an excellent reputation. Based in offices in the Weybridge area with free parking provided and easy access via public transport.
The Payroll Manager - sole role (no staff management), involves;
- Prepare and process monthly payroll. Email or print monthly payslips.
- Calculate and make payments for PAYE, NIC, SSP and SMP to HMRC.
- Reconcile all payroll and pension accounts, monthly.
- Reconcile, prepare and dispatch year-end HMRC returns.
- Prepare and dispatch P11D year-end returns for expenses and benefits.
- Prepare and administer the annual salary reviews.
- Prepare annual salaries budget for Head of Finance.
- Prepare reports for the Remuneration Committee via the Head of Finance.
- Liaise with HR & the Heads of for new and amended staff details.
- Ensure all payroll records are methodically kept up to date and filed accurately and securely in accordance with accounting policies and regulations.
- Point of contact for all payroll queries.
- Administer 2 separate pension schemes
- Make monthly payments to schemes and file annual returns.
- Complete online auto enrolment pension information.
- Pensions Annual Return Service record.
- Pensions contributions TR17 annual return.
Other Payroll Duties
- Keep accurate records of staff holiday, sickness and other reasons for absence.
- Process staff loans.
- Deal with tenants and Inland Revenue for rent subsidies on staff accommodation, liaising with the Administration department.
- Reconcile year-end utility charges and refunds to tenants in staff accommodation.
- Ensure payments are made to any third parties from payroll deductions i.e. court orders/childcare vouchers.
- Administer the annual premium for the Business Staff Group Life Assurance Scheme.
- Analysis work, for example - reconciling staff numbers to budget monthly; department changes; new roles and staff; salary changes cost/budget etc.
- Keep up to date with legislation changes and attend conferences and training courses to do so. Advise others of future changes in payroll and pensions legislation.
- Look at ways of improving the payroll function by investigating new software to manage incoming data e.g. timesheets, staff changes etc.
Non Payroll Duties
- Manage, process and pay expense claims from staff, ensuring correct nominal codes and signatures. Post to SAGE and keep accurate records of the P11D's.
- Manage, process and pay PSA.
- Provide information and support for the Benenden scheme.
- Gender Pay Report, prepare figures for Head of HR.
The ideal candidate for the Payroll Manager - sole role, will;
- At least 5 years' proven experience of processing an electronic payroll function (ideally within a sole role).
- Experience of improving payroll operations e.g. implementation of new system to improve efficiency whilst creating a paperless environment.
- Experience of providing advice to staff on pensions, NI, tax and providing understanding to complex payroll issues.
- Knowledge of GDPR and understanding of how to handle sensitive and confidential data.
- Hold relevant payroll or financial training and/or qualification.
- Member of a Payroll Association.
- Experience of working within finance in an educational setting.
- Knowledge of pension schemes.
- Knowledge of Sage Line 50 Payroll
The Payroll Manager - sole role, offers a competitive basic salary of £35-37,000 per annum, plus excellent benefits including pension, free lunches, excellent facilities, free parking, 25 days holiday plus bank holidays (increasing to 30 days plus bank holidays), and more.
NOTE - this is an office based role, 08.00-17.00, Monday to Friday (some flexibility regarding remote working once established in post)