Payroll Manager - sole role

Surrey, Weybridge
£35000 - £40000 per annum + plus excellent benefits
12 Nov 2020
10 Dec 2020
JN -102020-1238897
Chris Royce
Job role
Contract type
Full time
Experience level

A highly autonomous, sole Payroll position (no staff management). This role is suited to someone who is happy to run a payroll from start to finish, and can also add value in the form of improving processes, automation of manual tasks, and sourcing and using new systems.

Client Details

A medium sized organisation with an excellent reputation. Based in offices in the Weybridge area with free parking provided and easy access via public transport.


The Payroll Manager - sole role (no staff management), involves;


  • Prepare and process monthly payroll. Email or print monthly payslips.
  • Calculate and make payments for PAYE, NIC, SSP and SMP to HMRC.
  • Reconcile all payroll and pension accounts, monthly.
  • Reconcile, prepare and dispatch year-end HMRC returns.
  • Prepare and dispatch P11D year-end returns for expenses and benefits.
  • Prepare and administer the annual salary reviews.
  • Prepare annual salaries budget for Head of Finance.
  • Prepare reports for the Remuneration Committee via the Head of Finance.
  • Liaise with HR & the Heads of for new and amended staff details.
  • Ensure all payroll records are methodically kept up to date and filed accurately and securely in accordance with accounting policies and regulations.
  • Point of contact for all payroll queries.


  • Administer 2 separate pension schemes
  • Make monthly payments to schemes and file annual returns.
  • Complete online auto enrolment pension information.
  • Pensions Annual Return Service record.
  • Pensions contributions TR17 annual return.

Other Payroll Duties

  • Keep accurate records of staff holiday, sickness and other reasons for absence.
  • Process staff loans.
  • Deal with tenants and Inland Revenue for rent subsidies on staff accommodation, liaising with the Administration department.
  • Reconcile year-end utility charges and refunds to tenants in staff accommodation.
  • Ensure payments are made to any third parties from payroll deductions i.e. court orders/childcare vouchers.
  • Administer the annual premium for the Business Staff Group Life Assurance Scheme.
  • Analysis work, for example - reconciling staff numbers to budget monthly; department changes; new roles and staff; salary changes cost/budget etc.
  • Keep up to date with legislation changes and attend conferences and training courses to do so. Advise others of future changes in payroll and pensions legislation.
  • Look at ways of improving the payroll function by investigating new software to manage incoming data e.g. timesheets, staff changes etc.

Non Payroll Duties

  • Manage, process and pay expense claims from staff, ensuring correct nominal codes and signatures. Post to SAGE and keep accurate records of the P11D's.
  • Manage, process and pay PSA.
  • Provide information and support for the Benenden scheme.
  • Gender Pay Report, prepare figures for Head of HR.


The ideal candidate for the Payroll Manager - sole role, will;

Essential Criteria

  • At least 5 years' proven experience of processing an electronic payroll function (ideally within a sole role).
  • Experience of improving payroll operations e.g. implementation of new system to improve efficiency whilst creating a paperless environment.
  • Experience of providing advice to staff on pensions, NI, tax and providing understanding to complex payroll issues.
  • Knowledge of GDPR and understanding of how to handle sensitive and confidential data.

Desirable Criteria

  • Hold relevant payroll or financial training and/or qualification.
  • Member of a Payroll Association.
  • Experience of working within finance in an educational setting.
  • Knowledge of pension schemes.
  • Knowledge of Sage Line 50 Payroll

Job Offer

The Payroll Manager - sole role, offers a competitive basic salary of £35-37,000 per annum, plus excellent benefits including pension, free lunches, excellent facilities, free parking, 25 days holiday plus bank holidays (increasing to 30 days plus bank holidays), and more.

NOTE - this is an office based role, 08.00-17.00, Monday to Friday (some flexibility regarding remote working once established in post)

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