Accounts Assistant
- Recruiter
- Sotheby's Institute of Art
- Location
- Bloomsbury, London (Greater) (GB)
- Salary
- Range: £27-30k per annum + 4% pension contribution/ 25 days leave
- Posted
- 29 Jun 2017
- Closes
- 29 Jul 2017
- Job role
- Accounts assistant
- Contract type
- Permanent
- Hours
- Full time
Job Purpose: To support the Finance Team with day to day accounting duties.
Key areas of responsibility
Provide day to day support for the Management Accountant, focusing on the maintenance of the sales ledger and petty cash accounts and credit control.
Accounts Receivable:
- Check current account and Flywire portal on a daily basis for fee income received via wire transfer
- Reconciliation of credit card income received via two merchant accounts
- Daily entry of all wire transfers, credit card and cheque payments onto banking schedule, deferred revenue schedule and CAMS student database
- Notify Admissions and Public Programmes of receipts where necessary
- Deal with queries from students and issuing statements from CAMS where necessary
- Attendance to all registration days and issuing students with ID cards
- Credit Control for all outstanding debt, including sending out regular tuition fee reminders via email
- Reconciling monthly income entered onto deferred revenue to the general ledger and CAMS
- Checking and posting of coffee shop takings from weekly reconciliation reports
Bank and Cash:
- Maintenance of the Institute’s bank accounts to include daily downloads and monthly reconciliations
- Maintenance of the Institute’s GBP/US$/HK$/€ petty cash accounts
- Issuing foreign currency cash advances to members of staff and faculty who are travelling overseas
- Notify Management Accountant of any currency purchases that may be required from the bank
- Reconciling all petty cash accounts on a monthly basis for checking by Management Accountant
General Ledger:
- Monthly Balance Sheet Control Account reconciliations including but not limited to Accruals and Prepayments as directed by the Management Accountant
Accounts Payable:
- Provide holiday cover for the part time Accounts Assistant including processing and payment of supplier invoices and staff expense claims as well as ad hoc foreign currency and priority payments
General Duties:
- Act as first point of contact for visitors and callers to the office on matters relating to Institute revenue
- General accounting duties as directed by the Management Accountant depending on work load
- Cover work in the absence of the Management Accountant
- Liaise proactively with colleagues in other departments to ensure that they are aware of relevant finance related information