Middle School Bookkeeper - Local School Accountant

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
6/25/2020

Location:
Clifton Ridge Middle School

Date Available:
Negotiable

Closing Date:
Until filledPosition: Middle School Bookkeeper - Local School Accountant
Clifton Ridge Middle School

Effective Date: 2020-2021 School Year

Job Description: PRIMARY FUNCTION: This is a full-time position.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Demonstrate prompt and regular attendance
• All accounting functions including writing receipts, making deposits, balancing checkbook and sending monthly reports to the Central Office
• Maintains accounts in McAleer
• Counts and receipts all school monies.
• Prepares and conducts bank deposits daily or as directed.
• Processes payments on accounts as they become due.
• Enters all transactions into computer (if applicable).
• Balances bank statement each month.
• Maintains accurate paper trail on all transactions for auditing purposes and accurate/current account balances on each fund.
• Distributes purchase orders as requested and maintains accurate records on expenditures of accounts.
• Prepares and submits, for payment, all purchase orders for purchases made through the school budgeted funds.
• Issues payment to vendors by check, maintains files of paid invoices, charging expenditures to proper activity account.
• Provides general clerical support in the school office.
• Demonstrates ethical behavior and confidentiality of information about students in school environment and community.
• Maintains a cooperative working relationship with principal, students, parents, staff and public.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Performs other duties as assigned

KNOWLEDGE & SKILLS:
Education and/or Experience:

• Some college; 1-3 years of related experience and/or training is preferred
• 2+ years of solid administrative assistance and/or HR experience
• Above average knowledge of MS Excel, MS Word, and MS Outlook.
• Excellent oral and written communication skills
• Excellent verbal and writing skills, friendly and professional demeanor
• Ability to communicate with various levels of management
• Strong organizational skills and work ethic
• Ability to effectively prioritize and multi-task numerous responsibilities
• Ability to identify problems
• Good attention to detail

• Ability to effectively work in a fast-paced environment, individually and as part of a team
• Maintains confidentiality in all matters
• Ability to foster collaborative relationships through flexibility and teamwork
• Excellent customer service and phone skills
• Ability to exercise sound judgement, be flexible, work with interruptions, and shift priorities as needed

EXPERIENCE: Skills, Knowledge and Abilities
SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: customer service; problem solving; performing standard bookkeeping; applying pertinent policies, regulations and/or laws; preparing and maintaining accurate records; and operating standard office equipment including pertinent software applications.

KNOWLEDGE is required to perform a variety of basic math functions; read a variety of manuals, write documents following prescribed formats, present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; bookkeeping principles and practices; standard office machines; methods and practices of office operations; and basic computer applications (proficient in Microsoft Office Word and Excel).

ABILITY is required to schedule activities and work with a wide diversity of individuals; gather and/or collate data, use basic math and job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Specific ability-based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining constructive work relationships; adapting to changing work priorities; maintaining confidentiality; being attentive to detail; effective communication; working with frequent interruptions; and working flexible hours.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to qualified employees and applicants with disabilities to perform the essential functions.
While performing the duties of the job, the employee is regularly required to walk, stand, sit, hear and talk for extended periods of time and is regularly required to use hands and fingers to type on keyboard. The employee is also required to constantly look at a computer monitor and may lift objects in excess of 30 lbs.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to qualified employees and applicants with disabilities to perform the essential functions.

Terms of Employment: 230-day Classified Position

Selection Procedure: Consideration/interviews will begin as soon as a list of qualified applicants is established. Selected candidates will be contacted for interviews. No notification will be sent to applicants except those who are selected for interviews. Due to the large volume of applications received, we are unable to provide information on our application status.

IMPORTANT INFORMATION -
All interested applicants are required to apply on our school system online application website, AppliTrack. In order to access our online application website, please click on "Human Resources", "Employment", and then "Employment Opportunities" on the Jones County School System's website.

Deadline for Applications: Until position is filled.