Accounts Payable Lead
Job DescriptionJOB SUMMARYThe AP Specialist is responsible for processing invoices as well as interacting with vendors and internal personnel in order to resolve any issues and/or discrepancies. This position is also responsible for payment runs, special projects, and reporting as assigned.ESSENTIAL FUNCTIONS:Comply with Boral Safety Policies and ProceduresRegular attendance, timeliness and scheduling flexibilityResponsible for accurate and timely processing of all assigned invoices, ensuring thatinvoices comply with purchase order approvalsInterface and coordinate with company personnel and vendors to resolve invoice discrepancies and expedite paymentEnsuring compliance with AP policies and proceduresWork with personnel from Purchasing, Receiving, Outsourcing and other function in improving and ensuring efficiency of the Procurement to Pay processAssist in implementation and oversight of special supplier invoicing processes, EDI processesReview and reconcile to vendor statements and address any issuesEnsure that all non–purchase orders invoices have proper approvals, account information, and appropriate documentation prior to processing for paymentMonitor and address issues with open GR IR itemsCreate check run, ACH, and wire disbursement proposals. Ensure timely payment of invoices to take discounts when available. Assist in improving DSO results as needed.Assist with daily, weekly and monthly reportingAssist with status of outstanding checks, voiding and replacement of checksAssist with 1099 tax reportingAssist as needed with special projects within the accounting department such as vendor clean–up projects and other administrative work. Support the financial and internal control auditsDescription ContinuedKNOWLEDGE, SKILLS AND ABILITIESStrong computer literacy: Microsoft Office required, SAP enterprise software a plus, experience with an ERP software desiredExcellent oral communication skillsStrong customer service and problem–solving skillsAbility to multitaskMust be able to work independentlyMust have the ability to communicate effectively and tactfully with customers, managers and other levels of personnel, in person, on the telephone and in writingPay close attention to detailOrganize and schedule work effectivelyWork well under time constraintHandle multiple tasksWork in a fast–paced environmentHandle confidential informationAdvanced knowledge of Microsoft ExcelEDUCATION AND/OR EXPERIENCE2–year Business Associate's degree or equivalentThree years of experience in accounts payable in manufacturingESSENTIAL PHYSICAL REQUIREMENTS/WORK ENVIRONMENTThe employee should possess the ability to:Be exposed to sounds or noise levels that maybe uncomfortableWithstand exposure to temperature extremes inside or outAbility to prolong a stationary position for up to eight hours a dayComplete repetitive movementsWear all required personal protective equipment (hearing, vision and hardhat protection)This is not necessarily an all–inclusive list of job related responsibilities, duties, skills, efforts, requirements or working conditions. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities or may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.