Finanace Assistant

Nairobi, Kenya
60,000 - 75,000
29 Sep 2020
12 Nov 2020
Job role
The purpose of this role is to work alongside the Finance Team and in close co-operation with the Operations and Human Resources Departments
  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 1 year

Job Description

  • Capturing financial data into the financial system by following the relevant Adeso and donor regulations.
  • Preparing payment requisitions and relevant documents and processing payment.
  • Maintaining payable schedules and records of all invoices received from vendors and service providers.
  • Ensuring timely payments of monthly bills and utilities to vendors, suppliers and service providers.
  • Managing schedules and files for statutory deductions.
  • Preparing statutory payments such as withholding tax, withholding V.A.T, HELB, NSSF, NHIF, NITA and ensuring compliance with the regulatory bodies.
  • Ensuring regular monitoring of the bank account(s).
  • Preparing bank reconciliations and follow up on any outstanding items.
  • Undertaking a monthly cash verification procedure to ensure proper use of the imprest.
  • Maintaining an updated filing system and ensuring posting of all transactions.
  • Maintain a monthly creditor aged analysis.
  • Maintaining proper and the appropriate filing of the electronic and hard copies of the financial documents and reports.
  • Preparing monthly reconciliations of balance sheet items with all necessary supporting documentation (invoice/vendor statements, bank statement and staff travel and other advances).
  • Support in audits
  • Carry out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of the Finance Department and the Organization.