Office Administrator and Accounting Support
- Recruiter
- Candela Medical
- Location
- Hayes, United Kingdom
- Salary
- Competitive
- Posted
- 22 Oct 2020
- Closes
- 04 Nov 2020
- Ref
- 1787
- Job role
- Accountant
- Sector
- Accounting - Public practice
- Experience level
- Qualified accountant
This is a full-time position, 100% office-based in our Chiswick office.
Responsibilities:
Educational & Competencies Requirements
Responsibilities:
- Reference contact for customers and providers when they initially get in touch with Candela, to re-direct to appropriate teams
- Works with the Accountant for UK based in Madrid offices, for:
- Accounts payable management through ORACLE:
- reception and registering of invoices in the system
- Travel and expenses: verify compliance with policy, register in the system
- Vendors and Employees master data: create and maintain in the system
- Accounts receivable management through ORACLE:
- Track collection of customers' payments timely
- Follow-up if payments are overdue
- Coordination with Madrid offices in order to implement policy over payment terms offered to the customers.
- Support with month-end accounting tasks related with closing
- Accounts payable management through ORACLE:
- General Administrative activities and Office Management, including landlord contact, maintenance, petty cash, etc.
- Organization and coordination of events in UK sites (in collaboration with Marketing, Clinical, Sales, Service)
- Travel coordination support when required (Book and modify reservations for Service technicians in the field)
- Personnel Management support for local onboarding of new employees (including preparing IT equipment, hard copies of documents, filing, 1 st point of contact with vendors for local benefits, etc). Car fleet (renting, contract renewals) in coordination with Facilities Mgr. in Madrid offices.
- Report monthly changes to Payroll provider, for payroll preparation (vacations, sickness, new employees, departing employees, changes in pay, commissions as calculated by the EMEA Accounting team, in Madrid offices).
Educational & Competencies Requirements
- Minimum 2 years of experience in administration/accountancy/office management
- Languages: English: Full business proficiency.
- Good knowledge of MS office /outlook, etc.
- Administration, accountancy, or commercial education preferred. Personnel administration experience and Labor law knowledge highly valued.
- Customer-oriented, polite and engaging approach
- Able to deal with pressure and turn eventual hostile calls into proposals to fix issues, negotiating internally for solutions
- Friendly and easy to approach, with a can-do attitude.
- Flexibility through peaks of work (monthly closings, payroll cycle)
- Accuracy & attention to detail
- Prioritization skills
- Experience working in a matrix environment (reporting abroad, to main offices in Spain where both the EMEA Finance Director and HR Director are based)
- Dotted line to Country Manager France, UK & Ireland
- Self-starter, proactive
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