Accounts Assistant

Cranford, UK
Competitive salary
16 Sep 2020
22 Sep 2020
Reporting to the Financial Controller, the Financial Assistant will have the following duties:

Purchase Ledger
  • Inputting purchase orders and purchase invoices into the accounts system (PMI). Scanning physical copies of purchase orders and invoices into PMI.
  • Reviewing purchase invoices for accuracy, reasonableness, and the correct VAT
  • Ensuring the correct authorisations and approvals in the purchases process.
  • Matching purchase orders to invoices and following up any anomalies.
  • Point of contact with suppliers, resolving issues where necessary

  • Setting up of payments on (Natwest Bankline)
  • Ensuring payments are made in line with supplier payment terms and not before the due date.

Sales ledger
  • Inputting sales invoices into the accounts system
  • Invoicing customers in a timely fashion
  • Credit control - monitoring payment of sales invoices and chasing to ensure timely payment

Credit Card
  • Reconciling company credit card monthly, ensuring full authorisations and approvals have been input and spend is reasonable
  • Entering credit card transactions onto accounting system. Scanning physical copies of invoices for purchases made on credit cards into PMI.

Petty cash
  • Ownership of petty cash process
  • Monitoring to ensure there is sufficient cash for day to day petty cash expenditure
  • Reconciling petty cash on a weekly basis.
  • Cashing cheques from the bank as needed

Staff expenses
  • Reviewing staff expense forms for accuracy, reasonableness, authorisation and the correct VAT
  • Entering expenses onto accounting system. Scanning physical copies of staff expenses invoices into PMI.

Fixed assets
  • Updating the fixed asset register with new equipment
  • Perform asset tagging of fixed assets with regular review to check the equipment to the fixed asset register.

Bank reconciliations
  • Preparation of monthly bank reconciliations

Ad hoc
  • Assist the financial controller during the year end audit process.
  • As with any start up there may be a variety of additional requests where assistance is required. A willingness to help and get stuck in is key in this regard, even if certain tasks are not necessarily typical financial duties