Accounts Assistant

Recruiter
EXPECTATION ENTERTAINMENT
Location
Cranford, UK
Salary
Competitive salary
Posted
16 Sep 2020
Closes
22 Sep 2020
Ref
1708023677
Reporting to the Financial Controller, the Financial Assistant will have the following duties:

Purchase Ledger
  • Inputting purchase orders and purchase invoices into the accounts system (PMI). Scanning physical copies of purchase orders and invoices into PMI.
  • Reviewing purchase invoices for accuracy, reasonableness, and the correct VAT
  • Ensuring the correct authorisations and approvals in the purchases process.
  • Matching purchase orders to invoices and following up any anomalies.
  • Point of contact with suppliers, resolving issues where necessary


Payments
  • Setting up of payments on (Natwest Bankline)
  • Ensuring payments are made in line with supplier payment terms and not before the due date.


Sales ledger
  • Inputting sales invoices into the accounts system
  • Invoicing customers in a timely fashion
  • Credit control - monitoring payment of sales invoices and chasing to ensure timely payment


Credit Card
  • Reconciling company credit card monthly, ensuring full authorisations and approvals have been input and spend is reasonable
  • Entering credit card transactions onto accounting system. Scanning physical copies of invoices for purchases made on credit cards into PMI.


Petty cash
  • Ownership of petty cash process
  • Monitoring to ensure there is sufficient cash for day to day petty cash expenditure
  • Reconciling petty cash on a weekly basis.
  • Cashing cheques from the bank as needed


Staff expenses
  • Reviewing staff expense forms for accuracy, reasonableness, authorisation and the correct VAT
  • Entering expenses onto accounting system. Scanning physical copies of staff expenses invoices into PMI.

Fixed assets
  • Updating the fixed asset register with new equipment
  • Perform asset tagging of fixed assets with regular review to check the equipment to the fixed asset register.


Bank reconciliations
  • Preparation of monthly bank reconciliations


Ad hoc
  • Assist the financial controller during the year end audit process.
  • As with any start up there may be a variety of additional requests where assistance is required. A willingness to help and get stuck in is key in this regard, even if certain tasks are not necessarily typical financial duties