JM 1885 - Office Administrator / Bookkeeper

London, United Kingdom
17 Sep 2020
17 Oct 2020
Job role
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Job Description

Charlebois Associates has an opening for an Office Administrator/Bookkeeper

to join our team.

The ideal candidate loves being an efficient, organized task master. We are looking for someone who thrives on making things more organized and more efficient all the time, so that exceptional quality service can continue to be provided to our clients as we grow. We are a small one-lawyer law firm, with clients throughout all of Ontario and we need someone to help keep us running smoothly. Ideally, we are looking for someone with experience, who would love to get to working possibly 3 days a week at the office, and 1 or 2 from home, because things are running fabulously. Getting there takes patience, we are aiming to become fully digital in the next year.

Duties & Responsibilities

Initial Primary Duties:

  • Ensure that everything on Outlook is completed each day
  • Record all actions in a detailed manner on client log sheets
  • Answer phone inquiries in a professional and courteous manner
  • Process Mail
  • Careful filing of documents
  • Weekly payroll and quarterly and monthly filings for source deductions and HST
  • Input all expenses and ensure all bills are paid on time
  • Set up new client files
  • Develop or revise written procedures for every process in the office.
  • General office administrative duties (stock, inventory, technology, maintenance)

  • Opportunities for Growth:

    • Scheduling appointments, hearings, meetings,
    • Coordinate events, seminars, travel arrangements, training sessions put on by lawyer
    • Maintain and follow up on all client files
    • Begin preliminary claims management of files
    • Legal research
    • Litigation / hearing preparation
    • Summarizing medical documents / WSIB access files
    • Submission writing
    • Health and safety course development
    • Health and safety training

    Please include wage expectations and references with your resume.

    • Organizational skills are a must
    • Able to use or quickly learn Microsoft Office 365, including Word, Excel, Access and PowerPoint (PCLaw would be a bonus)
    • Proficient in the use of office equipment, including computer, scanner and photocopier
    • Ability to maintain a high level of accuracy and attention to detail
    • Excellent oral and written communication skills
    • Excellent time-management skills
    • Work within an environment where demands and priorities can change daily
    • Be okay with unfinished work because you know it is all organized

    Personality Profile Best Suited for Job:

    Detail Person 50%

    Support Person 40%

    Leadership Person 10%

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