Accounts Payable / Property Administrator

Madison Marquette Real Estate Srvs LLC
16 Sep 2020
30 Sep 2020
Contract type
Full time
Major Duties and Responsibilities:

Code all invoices for a portfolio of properties
Research invoice anomalies
Research vendor payment questions
Prepare and distribute purchase orders for non–contract work
Prepare weekly outstanding invoice and purchase order report
Track contract services, utilities and phone invoices for payment and contact vendors for missing or incorrect invoices
Set up new vendors, including W–9s
Create and maintain Contract Summaries, by building, and match invoice amounts monthly
Track and maintain current Certificates of Insurance for all vendors
Maintain all vendor filing electronically
Provide back–up answering phones. The above listing represents the general duties considered essential functions of the job and is not to be considered a detailed description of all the work requirements that may be inherent in the position.


High school diploma
Minimum of 1–5 years of Accounts Payable experience
Experience working with enterprise Account Payables software
Experience working with Certificates of Insurance (COI)
Strong interpersonal skills
Ability to handle high volumes of invoices
Attention to detail and accuracy
Proficiency in Microsoft Excel
Proficiency in Microsoft Office
Ability to communicate well, in writing and verbally, with all levels of management, vendors and support personnel
Strong analytical and problem solving skills
Good planning and organizational skills to balance and prioritize work
Ability to multi–task, work under pressure and meet deadlines. Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to sit, talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel documents and office equipment. May occasionally be required to lift up to 10–15 lbs. pounds a distance of 30 feet as needed. Must be able to move freely throughout the location, including moving up and down stairs. Must be able to sit for up to 70% of the work day.

The job tasks are performed in an office environment with moderate environmental conditions present, such as temperature, noise levels, etc.


1 – 5 years: Minimum of 1–5 years of Accounts Payable experience? Education

High School or better

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