Accounts Payable Administrator

American Arbitration Association
New York, New York, United States
Competitive salary
16 Sep 2020
17 Sep 2020

The American Arbitration Association (AAA) is seeking an Accounts Payable (A/P) Administrator in our New York Headquarter Office. The A/P Administrator will be responsible for coordinating all arbitration and mediation case related disbursements, including checks, wires, and ACH payments, coordinates and reviews all tax levies and 1099 forms, and assists with computing, classifying and recording numerical data to keep case financial records complete. The A/P Administrator manages bankruptcy filings and customer chargebacks and works case managers to resolve discrepancies. The A/P Administrator is also responsible for the daily accounting for the Privacy Shield Arbitral Fund.

Named one of the best 50 nonprofits to work for in the country (2019 and 2020), we offer rewarding careers in a fast-paced, results-driven environment. The selected candidate will be eligible to participate in our comprehensive benefits program, which includes health and Rx, dental and orthodontia, vision, student loan repayment program, discounted pet insurance, disability insurance, basic and supplemental life insurance, 403(b) and Roth 403(b) retirement plans with company match, and generous paid time-off benefits.


  • Analyze financial data to resolve case financial problems
  • Process the daily case related disbursement program
  • Enter voided check data and reissue payments
  • Deactivation/reactivation of unpaid check requests
  • Maintains the cash available file
  • Assist the controller with research, resolution and documentation of problems
  • Provide training support for case management systems' financial functions
  • Create journal entries in General Ledger
  • Complete tax levy forms received on panel, contact regional office associated with the panel and advise them of existing levy
  • Update the panel file with proper coding and notes
  • Monitor any payment requests made for the panel with an outstanding levy
  • Verify all tax information available in panel and match data on check requests done during calendar year
  • Correspond with panel to obtain proper reporting numbers for the payee name on the checks
  • Handle panel compensation inquires, and corrections made relating to1099 forms
  • Perform monthly write-off of aged balances
  • Respond to customer chargeback requests and credit card disputes
  • Manage Bankruptcy filings and notices
  • Complete Privacy Shield Arbitral Fund accounting, including weekly payments and DOC reporting and bank deposits and returns
  • Set panelists up for ACH payments and maintain records


Education & Experience: Associate's degree in accounting or related discipline; 2 years of accounts payable experience; or an equivalent combination of education and experience.

Language Skills: Ability to read and interpret documents such as legal files, business correspondence and procedure manuals; ability to write routine reports and business correspondence; ability to speak effectively, both in person and by telephone, to customers, attorneys, arbitrators, mediators and employees of the organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs; ability to understand and interpret statistical reports, financial/fee schedules, data charts and graphs.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Technology Skills: Intermediate proficiency with Microsoft Outlook, Word, and Excel; knowledge of Oracle Financial or similar ERP system.

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.