Accounts Payable Assistant

Mouser Electronics
Mansfield, Texas, United States
Competitive salary
16 Sep 2020
17 Sep 2020
Experience level
Qualified accountant

The AP Assistant is responsible for processing the daily duties and tasks associated with the

company's operational vendors, communicating with suppliers, assisting the Accounting

Department, international branches and assisting with month-

end closing activities.


The responsibilities include (are not limited to):

  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Code operational invoices to G/L accounts and cost centers by analyzing invoice/expense reports; recording entries and posting month end accruals
  • Resolving purchase order, contract, invoice, or payment discrepancies and documentation
  • Record and disburse T&E reports, reconcile and pay credit card statements
  • Maintain accounting ledgers by verifying, posting and proofing account transactions
  • Verify vendor accounts by reconciling monthly statements
  • Review and validate credit card and out-of-pocket expense reports submitted by company employees against company policies and process for payment
  • Disburse and record EFT debit transactions; monitor leases and recurring transactions and setup payment schedules
  • Determine and calculate sales or use taxes on goods and services invoiced
  • Provide assistance to department administrators by answering inquiries about expenses
  • Maintain an efficient and well organized filing system for the department and ensures items are archived and disposed of per company guidelines
  • Protect the organization's value by keeping information confidential.
  • Update job knowledge by participating in educational opportunities and updating desk instructions.

Education & experience

Minimum of 2 years of accounts payable experience (coding & batch processing), demonstrated

progressive responsibility in an accounts payable role. Experience working in modern ERP with

OCR software and EDI transactions is a plus. Experience reviewing and processing credit card

and/or out-of-pocket expense reports.

Skills & certifications

  • General knowledge of accounting and understanding of GL accounts required
  • Experience using OCR software, validating and troubleshooting data preferred. PC experience in a Microsoft Windows environment, proficient with internet, e-mail, Microsoft Word, Excel, Outlook and other software
  • Able to pass a skill evaluation: Math 100%, Spelling 100%, Typing 50 WPM, Advanced Excel 80%, 10-Key 190 KSPM
  • Work proactively to identify, investigate, and report irregularities within designated area of responsibility
  • Must be a team-player, have high integrity, be ethical and discreet
  • Ability to conduct training and cross training of knowledge and expertise within area of responsibility
  • Work cooperatively with leaders, co-workers, department administrators, products and other company employees to generate teamwork and efficiency
  • Communicate relevant information with peers and accountants, in an expeditious manner, allowing them to fulfill their duties
  • Provide expenditure reports to leaders, department administrators, and other company employees to help answer general inquiries and discrepancies, efficiently.
  • Possess strong analytical, problem-solving, and organizational skills.
  • Able to type and/or 10-key data and sit for long periods of time.
  • Available to work early, late, and on weekends when needed to fulfill assigned responsibilities.

This is a summary of the primary accountabilities and requirements for this position. The company reserves the right to modify or amend accountabilities and requirements at any time at its sole discretion based on business needs. Any part of this job description is subject to possible modification to reasonably accommodate individuals with disabilities.