Accounts Payable Specialist

PRS Management Inc
Medford, Oregon, United States
Competitive salary
16 Sep 2020
19 Sep 2020

**This position is an internal position and only accepting internal applicants.**

What you'll be doing:

You will maintain and process the daily activities and transactions of the Accounting Department related to accounts payable and cash disbursements for Pacific Retirement Services (PRS), its affiliates and managed companies.


How you'll do it:
    • Receive, review, and verify invoices by checking discrepancies, properly coding purchase orders and routing invoices to department managers for approval. Record all approved invoices for payment, research and clear aged invoices in the Accounts Payable system. As requested, copy all construction project invoices for bond draws.
    • Ensure proper delivery of checks and check registers by managing distribution and filing. Maintain check copy files, void checks and bank register log for reconciliation purposes. Review outstanding A/P checks for facility monthly to ensure unclaimed property is accounted for correctly.
    • Maintain all tax information for vendors and process 1099's for distribution. Review all vendor statements and request any outstanding invoices.
    • Create and maintain an appropriate filing system for internal control and external audit purposes. Perform month end balancing and month end reports audits.
    • Review outstanding vendor statements for past due invoice.
    • Process expense reimbursement to employees.
    • Maintain a thorough knowledge of all A/P operating systems.
    • Responsible for all other accounts payable and reports as assigned by the Accounting Operations Manager.
    • Provide support to facilities in the absence of staff as needed.
    • Perform other duties as assigned or required.


  • Knowledge of basic accounting and bookkeeping practices and procedures is preferred.
  • Two (2) years' experience processing accounts payable is preferred.
  • Computer skills, including proficiency in Microsoft Office programs, especially MS Excel. Knowledge of accounting systems is preferred.