Technology Asset Finance Analyst

Recruiter
American Savings Bank
Location
Honolulu, Hawaii, United States
Salary
Competitive salary
Posted
16 Sep 2020
Closes
17 Sep 2020
Ref
1464
About American Savings Bank

American Savings Bank (ASB) has been serving Hawaii's businesses and communities since 1925 and currently provides a full range of financial products and services, including business and consumer banking, home loans, insurance and investments. ASB is one of Hawaii's leading financial institutions, with e-banking services and branch locations throughout the state offering evening, weekend and holiday hours. ASB provides Hawaii's consumers and businesses with more extended weekday and weekend hours than other similarly sized local banks, as well as convenient in-store branches. ASB was the first Hawaii bank to introduce remote-deposit capture with a mobile banking application.

ASB matches its exceptional customer experience with an employee experience that has garnered local and national awards. ASB has been recognized locally as one of the "Best Places to Work" by Hawaii Business Magazine for 11 consecutive years and honored nationally as one of the "Best Banks to Work For" by American Banker Magazine. Fortune Magazine has recognized ASB as one of the 100 Best Workplaces for Women and 50 Best Workplaces for Diversity. For more than 95 years, ASB has been helping build strong communities. Through its Seeds of Service program, ASB teammates have contributed more than 63,000 hours of volunteer service, and ASB has donated millions of dollars to Hawaii's nonprofits and community organizations. For more information, visit https://www.asbhawaii.com/ or follow American Savings Bank on Facebook, Instagram and LinkedIn.

Primary Purpose Of Job
Responsible for tracking technology purchases and managing payment and inventory, abiding by relevant policies, procedures, and regulatory requirements. Creates purchase orders, places orders, reviews invoices for accuracy, obtains approvals for payment, and submits payment uploads to Accounting.

Major Job Accountabilities
  • Works with Technology and business units to complete purchase orders for technology purchases. Ensures the correct GL account and cost center is indicated based on the item being purchased and validates that the purchase is within budget.
  • Tracks technology purchases, from purchase orders to receiving items to paying the invoices and placing the items into the Fixed Asset Ledger.
  • Performs month-over-month invoice analysis for vendors with recurring payments, to ensure changes are appropriate.
  • Reviews vendor contracts to ensure billing is accurate and appropriate.
  • Collaborates with Technology leadership to review and validate invoices, ensuring timely payment of invoices.
  • Prepares payment uploads to submit to Accounting for payment of Technology invoices.
  • As part of tracking technology purchases, ensures monthly accruals and reversals are submitted to Accounting for the expenses incurred.
  • For any changes during an asset's life cycle, ensures the appropriate accounting measures are taken and updates tracking in the IT Asset Inventory.
  • Participates in monthly, quarterly and annual physical IT Asset Inventory counts.
  • Performs weekly, monthly and quarterly analysis of budget to actuals for the Technology department and assists Project Managers with technology purchases with budget tracking.
  • Assists with life cycle infrastructure planning and analysis.

Education Requirements
Four-year college degree majoring in Business, Accounting, or related field

Experience Required
  • Two (2) to five (5) years of work experience performing audit procedures or internal control testing
  • Two (2) to five (5) years of work experience in Public Accounting and/or in process design, evaluation, and improvement preferred
  • Two (2) to five (5) years of work experience in financial services industry and/or a regulated industry preferred


Required Skills Or Training
  • Deep understanding of departmental budget and strategic initiatives.
  • Able to work independently and on a team while remaining flexible in a demanding work environment in order to meet schedules and deadlines.
  • Strong analytic skills to make recommendations to solving complex project and business problems.
  • Requires daily communication with bank personnel to identify, determine, or advise proper accounting and reporting requirements. Also communicates with vendors on billing and payment matters.
  • Proficient in Microsoft Word, Excel, Visio, PowerPoint, and Outlook.
  • Excellent written, verbal, listening, and interpersonal skills.


Professional Certifications, Licenses, And/or Registration Requirements
Valid Driver's License and mode of transportation to travel to inventory counts.

EOE, including disability/veterans