Grants Accountant

Washington State Patrol
San Diego, California, United States
USD 30.97 - 37.69 per hour
16 Sep 2020
17 Sep 2020
Job role
Experience level
Qualified accountant
Salary: $64,417.60 - $78,395.20 annually Type: Regular full time, full benefits Re-Posted: August 27, 2020 Application deadline: Open until filled Examples of Essential Job Functions: Reconciles grant financial records with general ledger and prepare month end reports. Duties include preparing journal entries; gathering, tracking, reviewing all monthly grant charges, and producing computerized monthly summaries of data. Manages the process of requesting, receiving, and paying-out Federal grant funds, while maintaining compliance with SDHC regulations. Duties include calculating and requesting reimbursement for each grant claim and drawing down Federal funds. Reviews and approves all necessary accounting transactions to maintain budget integrity; reviews and approves payroll reports, travel expense vouchers, purchase orders and subcontract invoices. Monitors sub-recipients to ensure compliance with HUD's monitoring requirements. Maintains award files and information within the organization's financial, awards and filing systems from set-up to close-out. Prepares, analyzes, and issues financial status report. Duties include setting-up new grants, modifying existing grants, monitoring and verifying grant charges and budget over runs, revising grant budgets and close outs, and maintaining all grant report specifications within the accounting system. Prepares timely reconciliation of quarterly BSR, monthly variance reports and financial reports. Provides assistance to Program Managers in implementing and complying with administrative grant procedures to ensure compliance with regulations and minimize risk exposure to the organization. Prepares audit schedules for annual grant activity and assist external auditors in their audit procedures. Monitors expenditures, revenues, and budget allocations to determine the Commission's financial status and prepares custom reports, graphs, and schedules as needed. Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of the Commission. Analyzes and reconciles expenditure and revenue accounts; reviews and processes appropriation transfer requests between accounts; reconciles bank statements to the general ledger. Sets up, maintains, and reconciles general ledger accounts for assigned local, State, and Federally funded programs, including verifying fund availability and recommends the establishment of Auditor's Certificates, verifying charges are made to appropriate program accounts, identifying discrepancies, researching questions and issues, conferring with program managers and, when necessary, funding source representatives to resolve problems. Ensures encumbrances and payments are correct and in full compliance with all applicable fiscal and program contract requirements; tracks and monitors all charges made to designated program funds; prepares funding source requisitions and transfers; prepares periodic reports to funding sources; closes out completed programs, reconciling total expenses to authorized funding; approves the electronic draw down of authorized funds. Prepares spreadsheets for analyzing and tracking cash flow; generates cash flow projections and reports; generates investment reports; allocates and posts investment interest earned to various general ledger accounts. Works directly with staff from other sections to resolve technical accounting and reporting issues and problems. Conducts special research assignments, gathers data, and prepares reports for consideration by management or special committees. Performs other duties as assigned. Qualifications: Knowledge of: Modern principles, practices, and methods of public and governmental accounting and financing, including program budgeting and auditing and their application to government agency operations. General principles and practices of data processing and its applicability to accounting and government agency operations. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to Federal grant policies including HUD. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned programs. Record-keeping principles and procedures. Modern office practices, methods, and computer equipment and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Commission staff. Ability to: Analyze financial data and draw sound conclusions. Advanced Microsoft Office skills particularly Word, Excel and Access. Experience developing complex linked spreadsheets. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Interpret, explain, and ensure compliance with Commission policies and procedures, complex laws, codes, regulations, and ordinances. Make accurate arithmetic, financial, and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy. Establish and maintain a variety of filing, record-keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Demonstrated experience managing a high volume of diverse tasks, under deadlines with consistent accuracy and attention to detail. Operate modern office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Education & Experience: Equivalent to graduation from an accredited four-year college or university with major coursework in accounting, finance, business or public administration, or a closely related field preferred, and two (2) years of responsible professional governmental accounting experience with grants including the use of computerized accounting systems.