Accounts Payable/Payroll Assistant

The Career Network
Burlington, Ontario, Canada
Competitive salary
16 Sep 2020
17 Sep 2020
Accounts Payable / Payroll Associate

The Accounts Payable/Payroll Associate completes payments and enters expenses by receiving, matching, and reconciling invoices. The Accounts Payable/Payroll Associate is part of the Centralized accounting environment, which ensures adequate internal controls exist to manage business risks, and acts as a service provider to the organization. This position will provide support to the Payroll Administrator as required and reports to the CFO.

Responsibilities: Accounts Payable

• New vendor set-up and verification.

• Matching invoices to purchase orders and packing documents, and obtaining invoice approvals

• Verification of employee reimbursement expenses before processing

• Enter and upload invoices into the accounting system ensuring correct approval and coding

• Initiating vendor payments and recording payment journal entries

• Coordinate with vendors to investigate and reconcile invoices or payments under dispute

• Resolution of vendor inquiries in a timely and professional manner, acting as a liaison between vendor contacts and Hotels

• Filing and performing related administrative duties as assigned

• Ensure integrity and accuracy of vendor information in accounting system and periodic review of inactive vendors

• Assistance with monthly and quarterly financial statement reporting

• Implement process improvements to accounting processes and procedures to increase efficiency and effectiveness

• Act as a backup for payroll.

Payroll Assistance

• Provide support to the Payroll Administrator

• Ensure timesheets are submitted promptly each week and reviewed for accuracy and proper GL costing

• Works with project team members to ensure all queries are dealt with in a professional and timely fashion

• Process weekly payroll for hourly and union employees under the direction of the Payroll Administrator

Undertaking special projects and other accounting duties as needed

Qualifications and Skills

• As a member of the Finance department, maintains confidentiality of company and personnel files at all times

• Strong organizational and problem solving skills

• Ability to multi-task

• Strong communication skills (both verbal and written)

• Effective and efficient time management skills

• Ability to maintain strong working relationships with colleagues, managers and clients

• Experience working with MS Office Suite of software

• Ability to work independently

• High attention to detail and high level of accuracy

• Valid driver's license or reliable transportation

• 2 years accounts payable or bookkeeping experience

• Experience with JONAS an asset

• PCP designation considered an asset