Accountant

Standard function description:
- Handles book keeping medium/large delegation in various currencies
- Processes financial data on computer and provides month end closing and reports independently.
- Takes part in cash flow management under supervision.
- Ensures respect of financial procedures and guidelines
- Accountancy entry in JDE/EPR system.

JOB DESCRIPTION:
Daily & Monthly Task
1. Management of Cash and Bank entries
- Checks the supporting documents against  cash accounting entries and enter the transactions in the system in daily bases.
- Ensures that all sub-Delegations transactions are entered in the JDE twice a month.
- Reconcile daily cash statement with a cashier.
- Imputes all the Bank payments for suppliers that we have chosen not to register in the Address Book.
2. Management of Non cash entries
- Imputes & updates the Statistical accounts.
- Imputes adjusting entries which are done for the current period (e.g. private use of telephone / vehicles).
- Imputes all correcting entries which are concerning prior periods.
3. Invoice management in JDE :
- Imputes invoices in JDE according to their typology, invoices of registered suppliers follow different steps in JDE:
-  For non-supply chain invoices (without PO)
- For supply chain invoices (with PO)
 
- Prepare financial documentation for sending to FAD_REV/MNL.
4. Balance sheet accounts management
-  Prepares balance sheet accounts, balancing and reconciling accounts 
- Do the proper follow up and send reconciliation file to Finance Responsible each end of the month.
 
5. Inventory Accounting
- Prepares the monthly Reconciliation of accounts, investigate differences and send the reconciliation file 1st week of the month to the finance responsible according to FAD_REV instructions.
- Checks & Monitors buffer account  and all expense accounts with CC 1AMM400 and prepare the monthly reconciliation file and send it to the finance responsible 1st week of the month.
- Follows and consults the  Finance and Administration F&A manual regularly to be up to date with changes at all times.
6. Administration - Finances
-  To ensure in daily basis that NO backlogs are cumulating in transactional and control tasks.
- To ensure in daily basis, that there are not unposted batches and if the case, initiate active action to remediate and chase missing documents.
- If requested by the hierarchy, participate at the definition of the general and specific objectives of the financial team
- Ensure Risk Control Matrix is completed effectively.
- In case of the absence of one of the colleagues from the team to retake certain task of him/her.
- To train junior accountants and trainees.
- Control that files are up-to-dated at all times and participates in archiving efforts
Reports:
- Updates at the end of each month the Payment Tracker for all departments
-  Send out monthly direct cost extraction to each Coordinator.
- Sends, upon the request of the Supplier, the breakdown of invoices regarding the Bank transfers done to their Bank Accounts.
- Responsible for sending any requested report
 
General Duties:
Be aware of the delegations objectives and activities
Understand the three components of the Red Cross/Red Crescent Movement
Apply the security rules at all times
Respect and observe the staff regulations of the ICRC in Jordan.
The employee may be asked to perform other duties not covered in this job description as well as to provide support to other departments when and if necessary.