Accounts Payable & Receivables Officer - 12 month contract with a possibility of becoming permanent

We are looking for a confident and dynamic finance professional to join our team as an Accounts Payable and Receivable Officer on a 12-month fixed term contract with the possibility of becoming permanent.

About the role

In this varied role, you will have the opportunity to work with internal and external customers and suppliers ensuring efficient delivery of customer focussed and cost-effective accounts payable and receivable.

Being proactive is key to the success of the role as you will proactively maintain payable and receivable records; ensuring that IOSH pay creditors and collects debtor income in accordance with agreed terms.

About the person

To make the most of this role you will be required to show a positive attitude with a strong desire to provide an excellent service to our stakeholders. You will need an impeccable eye for detail, an appreciation of required deadlines and the ability to prioritise your workload and manage the expectations of those around you.

As you will be working with an array of internal and external contacts, strong communication skills and the ability to build relationships will serve you well. You will need to take great pride in your work to help ensure we always produce a timely and accurate service for the business. With your systematic and methodical approach to work and good problem-solving skills, you’ll proactively implement areas of improvement and help develop processes to enable the department to continuously improve.

This is a great opportunity for a knowledgeable payables and receivables professional to develop their career.

For a confidential conversation about the role, please contact Mitchell Woolman, Payables and Receivables Team Leader on 0116 257 3157 .

No agencies please.

Role overview:

To work with the AP/AR Team Leader, internal and external customers and suppliers, ensuring efficient delivery of a customer-focused and cost-effective AP and AR function, including online purchasing. Maintain AP/AR records, ensuring that IOSH pays creditors and collects debtor income in accordance with agreed IOSH terms.

Role responsibilities:

• Setting up and maintaining purchase ledger accounts, including setting-up of supplier accounts, matching purchase invoices to orders, ensuring correct approvals, processing onto the purchase ledger and producing purchase ledger payment runs.
• Reconciling supplier statements, following up missing items with suppliers and IOSH budget-holders, ensuring records are complete.
• Regularly chasing outstanding or disputed invoices with budget holders and senior staff, ensuring they are resolved and processed in a timely manner and where necessary following the disputed invoice process.
• Updating relevant details onto the purchase ledger record, working pro-actively to resolve such queries, liaising with finance team, other departments, and suppliers as necessary.
• Processing expenses and credit card transactions, including applications, revised limits and inter-company entries; checking and posting to the ledger when correct and referring queries back to the budget-holder.
• Administering petty cash (sterling and foreign currency), ensuring that requests are correctly approved before processing. Recording petty cash floats and expenses onto the ledger and reconciling monthly.
• Regularly processing BACS files for payment runs and Direct Debits, ensuring that data received and transmission files match. Reviewing and downloading data rejections amendments; downloading notifications of major system changes and communicating as relevant.
• Assisting with Procure-to-pay software; creating or changing appropriate user permissions so that relevant functionality can be accessed, providing support to all users as necessary, and inputting into future system developments or procedures as required, working with other members of the department.
• Setting up and maintaining sales ledger customer accounts; raising and posting sales invoices, updating cashbooks and preparing cheque banking as required; taking credit card payments; posting and allocating Bacs receipts from the daily bank statements and liaising with the Head of Financial Services, members of the department and other departments on invoicing and sales ledger queries as necessary.
• Undertaking credit control duties, ensuring that records are updated and actions are followed up.
• Receiving and accurately processing membership subscription payments, updating the payment status and balancing inputs daily.
• Processing bank statement entries regularly, posting to the appropriate ledger, producing reports as required, including aged creditors and items outstanding on invoice register and purchase orders, and updating spreadsheets as necessary.
• Downloading data relating to finance functions e.g. Trainline / EE / credit card data, Worldpay; processing refunds on WorldPay system and raising and processing cash books as required.
• Working to written procedures and proactively assisting in developing these as required for all areas of responsibility; ensuring that all tasks are completed to agreed timescales and liaising with the Head of Financial Services to highlight any issues which may cause delays with the timely processing of data.
• Handling all enquiries from employees, members, customers and suppliers efficiently and in a timely and courteous manner.
• Maintaining an accurate filing system for all areas of responsibility, undertaking general office duties, e.g. sorting post, filing and supporting Finance department colleagues by undertaking other reasonable duties within the department as required by the Head of Financial Services.

Person specification:

Knowledge

• Knowledge of general accounting principles
• Knowledge of sales ledger and purchase ledger accounting procedures
• Knowledge of general office administration and procedures
• Understanding of principles of good customer service

Skills and abilities

• IT-literacy: considerable experience of Microsoft Office applications including Word, Excel, Outlook and databases
• Excellent communication skills and ability to work effectively with all teams across
• IOSH by communicating clearly, face-to-face, by telephone, and in writing
• Numeracy: ability to manipulate data accurately for reporting
• Good organisational skills and ability to prioritise and meet deadlines and able to multi-task effectively across a range of activities
• Systematic and methodical approach to work, with good problem-solving skills
• Strong administration skills; ability to pay attention to detail and work within guidelines
• Ability to work both independently and as part of a team
• Ability to identify areas of improvement proactively and to help develop processes to enable the department to improve these continuously
• Good stakeholder liaison and management skills with the ability to liaise in a positive way with a range of people

Experience

• Billing and invoicing experience
• Experience of working in a customer-focused area of an AP/AR function
• Experience in general finance duties, negotiating with customers, both
• internal and external, to achieve dispute resolution
• Experience of delivering good customer service
• Previous administration experience

Education

• GCSE Maths

Benefits

IOSH’s vision is clear: a safe and healthy world of work. Our mission is to be the professional body leading the way in global occupational safety and health. Currently we have 47,000 members in over 130 countries, and work with business around the world to understand the benefits of good safety and health practices.

In the last year, IOSH has driven a momentous amount of change and development. We launched a new ambitious five-year strategy WORK 2022 – shaping the future of safety and health , and embarked upon an organisation-wide transformation programme, Transforming Together .

Our four values – Integrity, Excellence, Flexibility and 'One IOSH' – underpin everything we do. Our people are at the heart of our organisation and work hard to help IOSH deliver its strategy and achieve its vision.

You’ll get more than just a job when you join IOSH. You’ll be joining a supporting and friendly team who understand the value of the people who work here and want to support you as much as you support the organisation. IOSH embraces smarter working practices which offers employees the opportunity to work their hours flexible and remotely where their roles and business needs allow. In addition to this, you can expect some exciting benefits too:

• Private medical insurance, paid for by the organisation. You’ll have the option to add partners or dependents for an additional cost.
• Life insurance up to the value of four times your basic salary for death in service.
• 25 days annual leave, plus bank holidays.
• A discretionary bonus scheme upon successful achievement of our KPIs.

• Retail, lifestyle and entertainment discounts and offers through our employee rewards partners.
• An employee assistance programme for additional support when you need it.
• Working in a beautiful Grade II listed building, just ten minutes from Leicester City Centre, with free on-site parking.
• The option to join a professional body relating to your role.