Accounts Receivable/Staff Accountant
Position: Accounts Receivable/Staff Accountant Reports To : The Controller Department : Finance Date Created: 9/24/2019 Hearth Products Controls Co. (HPC) is a distributor of gas log repair components as well as a manufacturer of outdoor gas appliances, water features and accessories for over 40 years. We produce various shapes and sizes of gas fire pit inserts distributed in North America and abroad that offer numerous forms of control technologies. Our office and manufacturing facility are located in Dayton, Ohio employing ~50 associates. Although the foundation of company was built in the Hearth industry, we also cover Pool & Spa, Landscape, Hardscape and other industries. Basic Function: Ability to work independently. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with limited but some supervision. Competence to calculate advanced formulas and develop complex spreadsheets. The position requires accuracy and flexibility. Ability to use a computer & calculator and demonstrate command over the use of Sage software. Proficiency in the use of Excel and Word is required. Knowledge of Crystal Reports is a plus. Responsibilities and Duties: ?? Maintains credit limit and terms information in ERP's customer master database and works independently with sales to change credit limits for established customers. ?? Calculates and records general ledger entries related to credit card and cash transactions. Makes electronic deposits. ?? Makes determinations regarding releasing orders, based upon payment history and current order status. Audits credit hold compliance by sales associates. ?? Issues progressive requests for payment of past–due accounts. Works with collections vendor (3rd Party) as needed on problem accounts. Conforms to pre–established days–sales–outstanding and past due targets. Creates and transmits monthly customer statements. ?? Daily initiating past due collection telephone calls or send final demand. Document daily all conversations and customer interactions in the Sage memo pad for each customer. ?? Process debit memo for returned checks to customers on a daily basis. ?? Provides assistance to customers related to payments. Works with the sales team to troubleshoot customer account issues. ?? Proper and accurate posting of all cash receipts electronically on a daily basis. ?? Send Literature and Passwords to New Customers in a timely manner. ?? Create and distribute bi–weekly collections report; Monitor daily receivable aged reports and make contact. Update and distribute additional monthly/weekly/daily reports as needed. ?? Maintain New Customer Report and monitor it for one year anniversary for commission % change on Sage Customer file. Run, review and distribute monthly commission reports. ?? Supports annual statement review process by consolidating and analyzing required work papers. ?? Provides a cash forecast to management. ?? Reconciles and clears accounts receivable and clearing General Ledger accounts. Researches and resolves or explains discrepancies. Reconciles bank accounts. ?? Performs special projects. Gathers data and makes recommendations based upon analyzed and compiled information. ?? Works with banking software to ensure customer payments are properly scanned, vendor payments are entered correctly and analyzes ACH debit blocks. ?? Provides analytical support during monthly, quarterly and annual close processes. ?? Process Customer Credit Apps within Department's KPI metrics. ?? Act as backup for daily invoicing function. ?? Performs other duties as directed. Qualifications and Required Skills: ?? Preferred: 2 or 4 year Accounting Degree; an AA Degree in Business or equivalent work experience. ?? 3+ years Minimum in an accounting or bookkeeping environment. ?? 2~5 years' experience in an office environment with accounts receivables and collection experience. ?? Prior Sage Experience.