Accountant - Journey - Greenville

East Carolina University
20 Oct 2019
22 Oct 2019
Job role
Contract type
Full time
Job Category Staff – Professional Organizational Unit Overview

The Division of Health Sciences is the largest and most complex division within the University, employing more than 900 EHRA employees and 1,700 SHRA employees. The Division is composed of numerous Centers, Institutes, and agencies such as East Carolina Heart Institute and Eastern Area Health Education Center, the Colleges of Allied Health Sciences, Nursing, the Brody School of Medicine, the School of Dental Medicine, and the Laupus Health Science Library. In addition to the Academic and Administrative responsibilities of the division, the four professional schools provide clinical services throughout eastern North Carolina in a variety of settings and venues.

The School of Dental Medicine is composed of ten administrative offices and four academic departments. The Administrative units include the Offices of the Dean, Vice Dean, Associate Dean for Student Affairs, Associate Dean for Research, Innovation and Discovery, Associate Dean for Clinical Affairs, Assistant Dean for Extramural Clinical Practices, Assistant Dean for Dental Education and Informatics, Assistant Dean for Educational Support and Faculty Development, Assistant Dean for Academic Success and the Executive Director for Business and Financial Affairs. The four academic departments are Surgical Sciences, Pediatric Dentistry and Orthodontics and Dentofacial Orthopedics, General Dentistry and Foundational Sciences and Research.

Included in the mission of the School of Dental Medicine is to educate dental care providers (both dental students and dental residents) and to address the oral health care needs of the underserved population of North Carolina. The School of Dental Medicine meets these missions by operating dental clinics that provide both educational experiences for the dental students and residents and provides dental care to the residents of North Carolina. These clinics occur in both Ross Hall in Greenville, North Carolina, as well as Community Service Learning Centers located throughout North Carolina. In order to operate these clinics, appropriate dental auxiliaries and clinical staff are needed.

Job Duties

This position is within the Office of Business and Financial Affairs at the ECU School of Dental Medicine in Greenville, NC. This position reports to the Director of Finance (Business Officer–Advanced) and is responsible for the accounting and budgeting functions of the clinical enterprise within the School of Dental Medicine. The clinical enterprise is composed of five clinical operations within Ross Hall (Student Clinic, Pediatric/Orthodontic Clinic, Advanced Care Clinic, Faculty Practice, and the Clinical Research Center). The General Practice Residency Clinic (GPR) is hospital based and located at Vidant Medical Center. Finally, eight Community Service Learning Centers (CSLC) are operational and are located across the State of NC.

The Clinical Accounting Director will be responsible for managing insurance and billing, collection of clinic revenues, and contract services for the clinic operations. The Clinical Accounting Director supervises three Accounting Tech positions and one Univ Program Associate and oversees their functions including, but not limited to patient account adjustments, patient refunds, insurance claim filing, patient billing, and patient complaints as it relates to finances, billing, and insurance.

Professional Knowledge: This position will be trained as a superuser of axiUm, the School's Dental Management Software system in order to assist clinics and the CSLC Business Managers and Faculty Directors with questions and issues related to financial transactions, billing, and insurance. This position will facilitate day–to–day operations of the clinics and CSLCs. He/She will need to develop policies and procedures to insure appropriate internal controls of all clinical billings and collections. In addition, this position will be responsible for insuring that appropriate controls are in place to monitor patient billings and collections, reconciliation of cash accounts, and appropriate designation of expenditures to meet generally accepted accounting principles and the application to cost, governmental accounting, and non–governmental accounting. This will require knowledge of axiUm and Banner, the University's accounting system of record. This position will be responsible to train front–end clinical staff on cash management, in–take processes, insurance processes, and checking out patients to ensure business operations are optimal for receipt of patient revenue. This position will be responsible for monitoring clinical reports for Ross Hall, GPR, and the CSLCs, and providing input in the enhancement of these reports.

Financial Monitoring & Analysis: This position will monitor and reconcile patient clearing funds and Set Off Debt (SODCA) collection activity between axiUm and Banner on a monthly basis. This position will monitor and analyze clinical revenues to determine the appropriate distribution of payer mixes and fee schedules. Staffing request will be evaluated on increased clinical activity and maximum utilization of existing staff. Clinical schedules will be evaluated in respect to patient needs and demands. This position will work with ECU Internal Audit and the Office of Institutional Integrity to identify errors, questionable charges, anomalies, or non–billable scenarios, which may require refunds to patients and/or government or private insurances. Finally, this position will be responsible to ensure that all business practices meet University and School internal controls and government requirements.

Decision Making: This position will be responsible for recommending decisions associated with the staffing of clinics. All clinic related business functions will be reviewed, and recommendations made to management concerning business operations with the clinics in Ross Hall, GPR, and the CSLCs. Any procedural changes will be reviewed by this position and recommendations for changes will include a cost/benefit analysis associated with the change. School administration will rely heavily on the recommendations of this position as it relates to clinic operations.

Minimum Education/Experience

Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in accounting; or Associate's degree in business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation


Preferred Experience, Skills, Training/Education License or Certification required by the Department


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